Executive Assistant to the Executive Pastor of Campuses

Evangelical Free Church of America; Naperville (IL); Hybrid; USD 25,000 - 33,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

403b retirement plan match

Paid vacation

Paid holidays

Employee assistance program (EAP)

Health savings account (HSA)

Job summary

The Compass Church (Evangelical Free) in Naperville, Illinois is hiring a part-time Executive Assistant to the executive pastor of Campuses. This role provides high-level administrative and organizational support, including calendar management, communications coordination, and project support, enabling the executive pastor to focus on leading ministries.

The position requires availability throughout the workweek with occasional evenings and weekends.

Qualifications

• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Familiarity with Paycom and Microsoft Office 365 is a plus.

Responsibilities

• Manage the executive pastor’s calendar, schedule events and coordinate appointments and meetings.
• Serve as primary contact for individuals requesting time with the executive pastor.
• Respond to emails, phone calls, and other correspondence on behalf of the executive pastor.
• Coordinate the collection, organization and distribution of information for the executive pastor with timely follow-up.
• Prepare reports, agendas, and materials for leadership meetings and ministry initiatives.
• Support event logistics and ministry operations as needed.

Skills

Organizational skills

Time management

Communication

Confidentiality

Self-motivation

Team collaboration

Prioritization

Meeting coordination

Tools

Microsoft Office 365

Paycom

Job description

The Compass Church (Evangelical Free) in Naperville, Illinois is hiring a part-time Executive Assistant to the executive pastor of Campuses.

If you're passionate about working hard, sharing your faith and growing the Kingdom, we might be the right place for you to use your gifts. Our mission Helping People Find & Follow God is not an easy calling in today's world, but we know God is bigger than any challenge we face, and we're constantly re-focusing our passion to be in step with His calling on our lives. We've built a team that does great work and has an awesome time doing it, all while balancing work and home life.

Are you an organized, detail-oriented professional who enjoys supporting leaders and helping ministries thrive? The executive assistant to the executive pastor of Campuses provides critical administrative and organizational support, including calendar management, communication coordination, project support, event logistics and ministry operations. This role is ideal for someone who is proactive, dependable, relational and skilled at anticipating needs while handling confidential information with wisdom and discretion. Through this work, the executive assistant plays an important role in advancing The Compass Church’s mission of Helping People Find & Follow God. Salary range: $18-24/hr.

Job Summary

This position reports to the executive pastor of Campuses and is based primarily at the central office. The executive assistant serves the mission of Helping People Find & Follow God by providing high-level administrative and organizational support to the executive pastor of Campuses, enabling him to focus on leading, developing and strengthening the ministries under his oversight.

The position requires availability throughout the workweek and includes periodic on-call responsibilities, as well as occasional evening and weekend commitments.

Duties/Responsibilities

Responsibilities include, but are not limited to:

Time Management

• Manage the executive pastor’s calendar, schedule events and coordinate appointments and events
• Serve as primary contact for individuals requesting time with the executive pastor
• Respond to emails, phone calls, text messages and other correspondence on behalf of the executive pastor in a timely and professional manner

Congregational & Staff Care

• Help staff members and the church family connect with the executive pastor of pastoral care, meetings and appointments
• Assist in recognizing birthdays, anniversaries and other significant milestones
• Coordinate communication and logistics related to weddings, funerals, baptisms, hospital visits and other pastoral care occasions

Role Support

• Serve as a liaison on behalf of the executive pastor by helping others understand priorities, clarifying expectations and facilitating effective follow-through
• Meet with individuals on behalf of the executive pastor to resolve routine matters when appropriate and coordinate necessary follow-up
• Coordinate the collection, organization and distribution of information requested by the executive pastor while ensuring stakeholders remain informed of key deadlines and action items
• Prepare reports, presentations, meeting agendas, supporting materials and other documents for the executive pastor, leadership meetings and ministry initiatives

Project Management

• Collect, track and organize key ministry and operational metrics, providing the executive pastor with meaningful insights into church health, organizational trends and progress toward ministry goals
• Manage special projects, staff events and ministry gatherings as assigned, coordinating stakeholders, timelines, communication and logistics to achieve desired outcomes

Information Management

• In partnership with the executive pastor, approve time-off requests in Paycom for direct reports and review or approve expense reports in accordance with church policies
• Maintain confidential records, correspondence and other sensitive information with discretion

Office Logistics

• Coordinate travel arrangements, conference registrations, book purchases and other business-related purchases
• Manage receipts, expense documentation and church-related financial transactions on behalf of the executive pastor
• Conduct research on ministry, organizational and operational topics as requested, including benchmarking practices from other churches and identifying best practices
• Perform other duties as assigned

Required Skills/Abilities

Qualifications

• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Ability to learn church management and HR/payroll systems such as Paycom
• Self-motivated with the ability to work independently while collaborating effectively with others
• Affirm our Statement of Faith and be in theological agreement with The Compass Church and the Evangelical Free Church of America
• Demonstrate a growing relationship with Jesus Christ
• Regularly attend weekend worship services at The Compass Church
• Attend monthly all-staff meetings

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Frequent use of standard office equipment
• Occasionally lift and carry items weighing up to 25 pounds
• Ability to move throughout church facilities as needed

Full-time positions include medical, dental and vision insurance (80% paid) with a health savings account (HSA), life and disability insurance (100% paid), vacation, paid holidays, a 403b retirement plan match, event discounts and access to an employee assistance program (EAP). Part-time positions include part-time vacation, a 403b match, event discounts and access to the EAP program.