Executive Assistant to the Executive Director | Operations & Meetings

The National Academies of Sciences, Engineering, and Medicine; Washington (District of Columbia); Hybrid; USD 74,000 - 92,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement and savings benefits

Job summary

The Gulf Research Program (GRP) of The National Academies of Sciences, Engineering, and Medicine seeks an Executive Assistant to provide high-level administrative support to the Executive Director and the GRP Executive Office. This role manages the ED’s calendar and travel, coordinates meetings, and oversees nominations and institutional review processes.

Responsibilities include preparing materials, handling confidential information with discretion, and supporting staff across the GRPEO.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Experience organizing high-level executives and staff.
• Strong written and verbal communication.

Responsibilities

• Manages the ED’s calendar, daily agenda, appointments, and travel logistics.
• Coordinates executive and Division Committee meetings; prepares materials.
• Oversees administrative review of nomination packages and project materials.
• Prepares travel expense reports and related financial paperwork.
• Supports IT liaison and maintains administrative records and distributions lists.
• Assists with onboarding and staff activities.

Skills

Communication skills

Calendar management

Discretion

Organizational skills

Interpersonal skills

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Gulf Research Program (GRP) of The National Academies of Sciences, Engineering, and Medicine seeks an Executive Assistant to provide high-level administrative support to the Executive Director and the GRP Executive Office. This role manages the ED’s calendar and travel, coordinates meetings, and oversees nominations and institutional review processes.

Responsibilities include preparing materials, handling confidential information with discretion, and supporting staff across the GRPEO.