Executive Assistant to ED — Strategic Admin & Scheduling

National Academy of Sciences, Engineering, and Medicine; United States; Hybrid; USD 74,000 - 92,000; Full time

Benefits offered by this job

Medical Insurance

Retirement Plan

Paid Holidays

Job summary

The Gulf Research Program (GRP) of the National Academies of Sciences, Engineering, and Medicine is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and the GRP Executive Office.

The role manages calendar and travel, coordinates meetings, and handles nominations, reviews, and financial administration with discretion in a hybrid office environment in Washington, DC.

Qualifications

• Bachelor’s degree or equivalent experience.
• Five years of related administrative/office management experience.
• Excellent written and verbal communication skills, with ability to interact with all levels of staff.

Responsibilities

• Manages the Executive Director’s calendar, daily agenda, appointments, and travel logistics.
• Schedules meetings, coordinates availability, and prepares materials.
• Provides administrative support to the ED and GRPEO staff.
• Handles confidential information with discretion and exercises sound judgment for routine issues.
• Oversees administrative review and quality control of nomination packages and related materials.

Skills

Calendar management

Travel coordination

Meeting coordination

Confidential information handling

Microsoft Office

Interpersonal communication

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

NASEM IT systems

Job description

The Gulf Research Program (GRP) of the National Academies of Sciences, Engineering, and Medicine is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and the GRP Executive Office.

The role manages calendar and travel, coordinates meetings, and handles nominations, reviews, and financial administration with discretion in a hybrid office environment in Washington, DC.