Executive Assistant to the Dean of Students

Roosevelt University; Chicago, Northern (IL, KY); Hybrid; USD 36,000 - 39,000; Full time

Benefits offered by this job

Union contract – OPEIU Local 39

Job summary

Roosevelt University in Chicago seeks an Executive Secretary to provide high-level administrative support to the Vice Provost for Student Affairs and Dean of Students. You will manage complex schedules, coordinate meetings, handle confidential records, and liaise with students, families, faculty, staff, and external constituents.

The role requires on-campus presence five days a week, with a focus on responsive, professional service and collaboration across the University to advance student

Qualifications

• Bachelor's degree from an accredited college or university in business administration, office administration, communications, higher education, or a related field.
• 3-5 years of progressive administrative or executive-level support experience.
• Excellent organizational and time-management skills in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate office functions and monitor VP/DOS calendar.
• Handle scheduling, correspondence, and records management.
• Prepare requisitions, reports, and notices for the VP/DOS.
• Respond to inquiries and support student, family, faculty, and staff interactions.
• Maintain a student-centered, customer friendly DOS office.

Skills

Time management

Organizational skills

Communication

Confidentiality

Scheduling

Microsoft Office

Electronic calendars

Virtual meeting platforms

Banner

Maxient

EAB Navigate

Independence

Collaboration

Education

Bachelor's Degree

Tools

Banner

Maxient

EAB Navigate

Microsoft Office

Job description

Roosevelt University in Chicago seeks an Executive Secretary to provide high-level administrative support to the Vice Provost for Student Affairs and Dean of Students. You will manage complex schedules, coordinate meetings, handle confidential records, and liaise with students, families, faculty, staff, and external constituents.

The role requires on-campus presence five days a week, with a focus on responsive, professional service and collaboration across the University to advance student