Executive Secretary to Dean – Admin & Events

Roosevelt University; Chicago, Northern (IL, KY); Hybrid; USD 47,000 - 64,000; Full time

Job summary

Roosevelt University’s Heller College of Business seeks an Executive Secretary to the Dean/Director of MBIRE. This full-time, non-exempt clerical role provides administrative and communications support to the Dean, Assistant and Associate Deans, and serves as the first contact for faculty, staff, students, and visitors.

The role includes coordinating events and managing social media communications. You will also manage calendars, travel, deadlines, and collaborations with the college and

Qualifications

• Minimum of three years of college (90 credit hours) and a minimum of five years professional office experience or four years progressive experience.
• Proficiency in Microsoft Office Suite is required.

Responsibilities

• Provide day-to-day administrative assistance to the Dean, Assistant Dean, and Associate Dean ensuring efficient workflow and communication.
• Prepare and manage faculty correspondence, reports, and other budgeting documents as needed.
• Schedule meetings, maintain calendars, and manage travel arrangements for the Deans and visitors.
• Assist in tracking deadlines and following up on tasks to ensure timely completion.
• Manage library and professional development center including coordinating subcontractors, managing signing up students for professional development classes, and coordinating with real estate club.
• Coordinate daily operations of the Institute.
• Assist Director and Academic Chairs coordinating with other RU departments.
• Serve as the primary point of contact for visitors to the Dean’s office, ensuring a welcoming and professional environment.
• Respond to inquiries from faculty, staff, students, and external stakeholders in a timely and courteous manner.
• Oversee the Heller College of Business’s social media presence, creating and curating engaging content; draft and disseminate communications; collaborate with marketing/communications.
• Plan, coordinate, and execute events hosted by the Heller College of Business; oversee event logistics; coordinate with university departments and external vendors; administer event registrations.

Skills

Supervision/Direction

Responsibility for Others

Problem Solving

Communication

Office Equipment/Maintenance

Microsoft Office Suite

Interpersonal Skills

Attention to Detail

Judgment/Discretion

Event Coordination

Social Media Management

Education

Some College

Three Years College (90 credit hours)

Tools

Microsoft Office Suite

Adobe Acrobat

Ellucian/Banner

Job description

Roosevelt University’s Heller College of Business seeks an Executive Secretary to the Dean/Director of MBIRE. This full-time, non-exempt clerical role provides administrative and communications support to the Dean, Assistant and Associate Deans, and serves as the first contact for faculty, staff, students, and visitors.

The role includes coordinating events and managing social media communications. You will also manage calendars, travel, deadlines, and collaborations with the college and