Executive Assistant to the Dean of Engineering

UF ECE Ambassadors; Gainesville (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

The University of Florida College of Engineering is seeking an Executive Assistant II to support the Dean, manage a demanding calendar, prepare correspondence, and coordinate communications with UF leadership, the Board of Trustees, and external partners.

This role requires a Bachelor’s degree with five years of relevant experience or an equivalent combination, strong organizational skills, and the ability to handle confidential information in a fast-paced academic setting.

Qualifications

• Bachelor's degree and five years of relevant experience or an equivalent combination of education and experience.
• Valid Florida Driver's License.

Responsibilities

• Assist the Dean of the College of Engineering with office management and operations.
• Coordinate relationships with UF leadership and governance bodies; prepare reports and proposals as requested.
• Serve as liaison with state and national associations on behalf of the Dean.
• Manage the Dean's calendar, schedule meetings and events, and arrange conferences and retreats.
• Prepare correspondence and confidential communications for the Dean's review.
• Assist in the annual performance evaluation process for associate deans and chairs.
• Supervise office staff and manage budgets and reimbursement processes for the Dean's Office.
• Handle routine tasks and ensure timely completion of deadlines for the Dean's Office.

Skills

Typing 35 cwpm

Decision making

Verbal and written communication

Office software proficiency

Data analysis

Knowledge of office procedures

Knowledge of fiscal transactions

Education

Bachelor's degree

Tools

Microsoft Office

Data management software

Job description

The University of Florida College of Engineering is seeking an Executive Assistant II to support the Dean, manage a demanding calendar, prepare correspondence, and coordinate communications with UF leadership, the Board of Trustees, and external partners.

This role requires a Bachelor’s degree with five years of relevant experience or an equivalent combination, strong organizational skills, and the ability to handle confidential information in a fast-paced academic setting.