Executive Assistant to the Dean, Liberal Arts

Wake Technical Community College; Raleigh (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Wake Technical Community College in Raleigh, NC seeks an experienced administrator to support the division dean, faculty, staff, students, and the public. The role handles email/mail, payroll, budgeting, scheduling, and records management while guiding staff and work-study students.

The position requires an associate degree and at least five years in an office setting, with strong MS Office skills and a focus on accuracy and confidentiality. Travel between campuses is expected.

Qualifications

• Associate degree is required.
• Minimum five years of office experience.
• Excellent written and oral communication skills.
• Strong customer service and interpersonal abilities.
• Ability to work accurately in a fast-paced environment.
• Ability to maintain confidentiality of student and faculty records.
• Proficiency with Word, Excel, and Access.

Responsibilities

• Provide administrative support to the division dean, faculty, staff, public and students.
• Manage budget, payroll, travel, procurement, and purchasing processes.
• Prepare contracts, amendments, and monthly payroll information; coordinate with HR.
• Maintain division records, curriculum data, faculty/staff directory and catalog information.
• Prepare meeting agendas and distribute minutes; organize events as needed.
• Update the division website and coordinate office moves.
• Assist with program planning and transfer partnerships.
• Communicate with Security and Facilities on emergencies and maintenance.

Skills

Communication

Customer service

Attention to detail

Record keeping

Confidentiality

MS Office

Travel between campuses

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Wake Technical Community College in Raleigh, NC seeks an experienced administrator to support the division dean, faculty, staff, students, and the public. The role handles email/mail, payroll, budgeting, scheduling, and records management while guiding staff and work-study students.

The position requires an associate degree and at least five years in an office setting, with strong MS Office skills and a focus on accuracy and confidentiality. Travel between campuses is expected.