Executive Assistant to the Dean - Hartford Art School/Hartt

University of Hartford; West Hartford (CT); On-site; USD 28,000 - 39,000; Full time

Job summary

University of Hartford's Hartford Art School/Hartt is seeking an Executive Assistant to the Dean to provide high-level administrative and analytical support to the Dean, Director and Department Head, and to help ensure effective operations of the office. The position requires a Bachelor's Degree and strong communication skills.

Responsibilities include calendar management, budget oversight, preparing agendas and minutes, coordinating internal and external communications, and supporting strategic

Qualifications

• Bachelor’s Degree required.
• Strong organizational and communication skills.
• Ability to work with diverse groups and stakeholders.

Responsibilities

• Establishes and maintains effective relationships with internal and external constituencies.
• Manages the calendar and coordinates complex schedules for the Dean/Director/Department Head.
• Develops and oversees budget expenditures and prepares reports for fiscal management.
• Drafts internal and external correspondence and serves as liaison for staff.
• Maintains administrative records and supports business process improvements.
• Performs other related duties as assigned.

Skills

Diversity collaboration

Education

Bachelor’s Degree

Job description

Executive Assistant to the Dean - Hartford Art School/Hartt

Position Title Executive Assistant to the Dean - Hartford Art School/Hartt

FLSA Classification

FLSA Classification NE

Reports to

Reports to Dean

Salary Range

Salary Range G1

Weeks Per Year 52

Work Week

Work Week 35 hours (minimum)

Position Summary

Assumes responsibility for providing executive, administrative and analytical support to the Dean/Director/Department Head, proactively undertaking initiatives to enhance the quality and utility of materials and activities as well as the effective operations of the office. Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Hiring Range

Hiring Range The budgeted starting salary for this position will be $20.00 to $27.69 dependent upon experience

Key Responsibilities

Key Responsibilities

• Establishes, cultivates and maintains effective working relationships with both internal and external constituencies, providing executive, administrative and analytical support in short- and long-range strategic planning initiatives for the department/college as well as to ensure timely and effective communications between and among internal and external constituents.
• Monitors and controls the calendar and time commitments of the Dean/Director/Department Head, evaluating and prioritizing requested meetings and managing complex schedules to accommodate needs. Screens all incoming calls and correspondence to the Office, providing assistance and a welcoming presence to visitors to the Office. Serves as a project manager for assigned tasks, keeping the Dean/Director/Department Head informed on the status of the project.
• Serves as the centralized point for operational expenditures, grants and/or personnel transactions within the department/college. Develops, audits and oversees budget expenditures, providing reports to the Dean/Director/Department Head in an effort to ensure prudent fiscal management. Maintains supporting files and documentation to ensure the integrity of the information. Prepares agendas, records and distributes minutes as necessary and/or appropriate.
• Acts as a primary liaison for all staff that support the Dean/Director/Department Head, providing oversight on initiatives to be taken on the Dean’s behalf in compliance with established institutional deadlines. Drafts internal and external correspondence for signature as necessary and/or appropriate. Researches and prepares reports as requested.
• Maintains accurate and complete administrative records to ensure the integrity of the database in compliance with established policies as well as data integrity standards. Assists in the development and dissemination of departmental policies and procedures. Actively participates in the analysis, recommendation and implementation of business process improvement efforts to ensure the proper use of technology and improve operational effectiveness as necessary and/or appropriate.
• Performs other related duties as assigned.

Posting Number

Posting Number PS1245P

Working Conditions

Normal office situation.

Education

Bachelor’s Degree required.

Physical Effort

Typically sitting at a desk or table.
Intermittently sitting, standing, stooping. Light lifting or carrying, 25lbs or less.

Special Skills

The ability to work effectively with diverse groups.

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Technical School, Certification or Apprenticeship
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • Knowledge of a highly advanced professional discipline. (e.g., Ph.D, M.D., J.D., or equivalent doctoral degree required.)
• * How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • Other

Documents Needed to Apply

Required Documents Optional Documents

• Resume
• Cover Letter
• Letter of Recommendation - Staff
• Statement on Inclusive Excellence and Belonging

200 Bloomfield Avenue
West Hartford, CT 06117