Executive Assistant to the CTO, Software

HP Inc.; Vancouver (WA); On-site; USD 55,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long term/short term disability

Employee assistance program

Flexible spending account

Life insurance

Parental leave (4-12 weeks)

Holidays and PTO

Job summary

HP Inc. is seeking an Executive Assistant to the CTO, Software to partner with senior technology leaders on a global scale. The role focuses on optimizing administrative workflows, leveraging AI tools to boost productivity, and managing complex scheduling across multiple time zones.

You will coordinate cross-team priorities, support travel planning, and handle confidential communications while maintaining high standards of professionalism in a fast-paced, global environment.

Qualifications

• Preferably 9+ years of general administrative experience, or an equivalent combination of experience and college-level education.
• Proven experience as an Executive Assistant supporting senior technology executives, with a strong preference for experience in Silicon Valley.
• Demonstrated experience working in a global environment, with the ability to manage relationships and scheduling across multiple time zones.

Responsibilities

• Identify opportunities to leverage AI tools to improve productivity, reduce manual work, and eliminate friction in daily administrative workflows.
• Serve as the CTO of Software’s primary liaison with executive stakeholders and EAs to facilitate communication, anticipate needs, and manage cross-team meeting scheduling across multiple time zones.
• Partner closely with the Business Operations & Chief of Staff organization and the broader senior EA community to ensure alignment, coordination, and consistent execution of executive priorities across the CTO, Software organization.
• Correspond with internal and external stakeholders on meeting scheduling and administrative matters, consistently maintaining professionalism, discretion, and confidentiality.
• Plan complex domestic and international travel (itineraries, visas, ground transportation) and manage changes with minimal disruption.
• Operate with pace, discretion, and strong attention to detail, consistently delivering high-quality work amid ambiguity and tight deadlines.
• Identify and implement continuous improvement opportunities across administrative and operational processes to create efficiencies and reduce friction within the CTO organization.
• Complete a range of administrative tasks, including maintaining org charts, managing email and messaging distribution lists, handling subscriptions, processing expenses, and ordering supplies and equipment.

Skills

Executive support

Calendar management

Travel planning

Cross-functional collaboration

Education

Bachelor's degree or equivalent

Job description

Executive Assistant to the CTO, Software

Description -

HP is a technology company founded on the belief that companies should do more than just make a profit. Having helped launch Silicon Valley decades ago, HP is making significant investments in technology innovation today across its diverse product portfolio to advance how people live and work. At HP, we envision a world in which technology serves and enhances lives everywhere. We know great ideas can come from anyone, anywhere, at any time—and that it takes just one to change the world. Today, HP is among the most sustainable, just, and inclusive technology companies.

The CTO, Software team at HP is a global organization of thousands of talented engineers and leaders responsible for the vision, strategy, architecture, engineering, and operations of software, platforms, and technology stacks supporting the company’s product portfolio. Our mission is to deliver magical experiences for tens of millions of global customers, enabled by state-of-the-art AI-native applications and platforms (infrastructure, data, shared software, developer experience). The CTO, Software team also leads technical innovation and external engagements within the software and AI ecosystems and developer communities.

The Executive Assistant to the CTO, Software role reports to the Chief Technology Officer of Software at HP. The selected candidate will serve as a trusted partner to stakeholders and executives, with the opportunity to deliver tangible value to a global organization of thousands of engineers and make a company-wide impact at HP—a global technology powerhouse and long-standing Fortune 100 company with more than 28,000 patents, over $55 billion in annual revenue, and 58,000 employees worldwide.

As HP continues to deliver AI capabilities that are reshaping the future of work, the selected candidate will have a unique opportunity to evaluate and maximize the use of modern AI-enabled tools to boost productivity and improve the efficiency of daily workflows and hybrid work models.

Responsibilities

• Identify opportunities to leverage AI tools to improve productivity, reduce manual work, and eliminate friction in daily administrative workflows.

• Serve as the CTO of Software’s primary liaison with executive stakeholders and EAs to facilitate communication, anticipate needs, and manage cross-team meeting scheduling across multiple time zones.

• Partner closely with the Business Operations & Chief of Staff organization and the broader senior EA community to ensure alignment, coordination, and consistent execution of executive priorities across the CTO, Software organization.

• Correspond with internal and external stakeholders on meeting scheduling and administrative matters, consistently maintaining professionalism, discretion, and confidentiality.

• Plan complex domestic and international travel (itineraries, visas, ground transportation) and manage changes with minimal disruption.

• Operate with pace, discretion, and strong attention to detail, consistently delivering high-quality work amid ambiguity and tight deadlines.

• Identify and implement continuous improvement opportunities across administrative and operational processes to create efficiencies and reduce friction within the CTO organization.

• Complete a range of administrative tasks, including maintaining org charts, managing email and messaging distribution lists, handling subscriptions, processing expenses, and ordering supplies and equipment.

Qualifications

• Preferably 9+ years of general administrative experience, or an equivalent combination of experience and college-level education.

• Proven experience as an Executive Assistant supporting senior technology executives, with a strong preference for experience in Silicon Valley.

• Demonstrated experience working in a global environment, with the ability to manage relationships and scheduling across multiple time zones.

• Preferred: experience providing guidance to other EAs/admins, including coverage planning, standard work, delegation, and onboarding, in a matrixed or fast-scaling organization.

Disclaimer

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

The pay range for this position is $40 to $61 USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.

Benefits:

HP offers a comprehensive benefits package for this position, including:

• Health insurance

• Dental insurance

• Vision insurance

• Long term/short term disability insurance

• Employee assistance program

• Flexible spending account

• Life insurance

• Generous time off policies, including;

• 4-12 weeks fully paid parental leave based on tenure

• 13 paid holidays

• 15 days paid time off (US benefits overview (https://hpbenefits.ce.alight.com/) )

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Job -

Administration

Schedule -

Full time

Shift -

No shift premium (United States of America)

Travel -

Not Specified

Relocation -

No

Equal Opportunity Employer (EEO) -

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy (https://www8.hp.com/h20195/v2/GetDocument.aspx?docname=c08129225) or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal (http://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) "