Executive Assistant to the Commissioner

Virginia-Employment-Commission; Virginia (MN); On-site; USD 65,000 - 80,000; Full time

Job summary

The Virginia Employment Commission is seeking an Executive Assistant to support the Commissioner from the VEC Central Office. You will manage the executive team’s daily workflow, coordinate high-visibility meetings and travel, and handle confidential projects while liaising with the Governor’s Office and other state partners.

This role requires strong organizational, communication, and administrative skills to ensure deadlines are met and operations run smoothly in a high-volume public sector

Qualifications

• Knowledge of office workflow management, travel coordination, etiquette, and lines of authority.
• Strong oral and written, organizational, typing, computer, analytical, and customer service skills.
• Ability to provide executive-level support to senior managers and interact with diverse stakeholders.
• Ability to communicate tactfully, work independently, and make sound judgments with broad impact.
• Ability to manage multiple assignments and changing priorities, including reception, typing, filing, meetings, and travel logistics.
• Ability to interpret policies, respond timely, handle confidential information, and perform reporting.
• Experience providing executive-level administrative support in high-volume environments.
• FOIA Officer training must be completed within first year.

Responsibilities

• Manage the daily workflow of the executive team and coordinate high-visibility meetings and travel.
• Handle confidential projects and liaise with the Governor’s Office, Secretary of Labor, General Assembly, and the public.
• Ensure deadlines are met, communications are polished, and operations run smoothly.
• Support the Commissioner with front-row insight into statewide initiatives, including Paid Family and Medical Leave.

Skills

Office management

Travel coordination

Executive support

Communication

Time management

Policy interpretation

Tools

Microsoft Office

Job description

Title: Executive Assistant to the Commissioner

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $65,000 - $80,000

Pay Band: 4

Agency: Virginia Employment Commission

Location: VEC CENTRAL OFFICE

Agency Website: https://www.vec.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Employment Commission is seeking a highly organized, resourceful, and mission‑driven Executive Assistant to support the Commissioner at the center of the agency’s top leadership. In this role, you will manage the daily workflow of the executive team, coordinate high‑visibility meetings and travel, handle confidential and sensitive projects, and serve as a trusted liaison to the Governor’s Office, Secretary of Labor, General Assembly, and the public. You’ll be the steady hand ensuring deadlines are met, communications are polished, and operations run seamlessly—while gaining unmatched, front‑row insight into how a statewide agency leads major initiatives, including Virginia’s new Paid Family and Medical Leave program.

If you thrive in fast‑paced environments, excel at anticipating needs, and want your work to directly support decisions that impact workers across the Commonwealth, this is your opportunity to make a meaningful difference.

Minimum Qualifications

• Considerable knowledge of the principles and practices of office and workflow management; travel coordination and logistics; business etiquette and protocol (telephone etiquette; proper spelling, punctuation, grammar, and style); and lines of authority.
• Strong oral and written, organizational, administrative, typing, computer (e.g., Microsoft Office or similar software), analytical, and customer service skills.
• Demonstrated ability to provide executive‑level support to senior managers and interact with a wide variety of individuals inside and outside the agency.
• Ability to communicate tactfully with individuals and groups, work independently and with others, and make appropriate judgments and recommendations on issues with broad agency impact.
• Ability to manage a variety of assignments and changing priorities, and to perform administrative duties such as reception, typing, filing, meeting and travel logistics, and supplies.
• Ability to interpret and apply policies and procedures, respond to requests timely and professionally, handle confidential information with discretion, and perform quantitative and narrative reporting.
• Experience providing executive‑level administrative support in a high‑volume environment.
• Note: Completion of FOIA Officer training required within the first year of employment.

Additional Considerations

• Knowledge of the Freedom of Information Act (FOIA) rules and regulations.
• Experience providing administrative support and/or managing office activities for an executive, senior manager, or board in a government setting and/or with legislative activities.
• Familiarity with Virginia state government processes such as eVA procurement, travel reimbursement, and records retention.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Working for the Virginia Employment Commission (VEC) offers the chance to make a meaningful impact on the lives of Virginians every day. As the agency responsible for supporting workers, employers, and the statewide labor market, the VEC plays a critical role in strengthening economic stability and fostering workforce resilience. Employees have the opportunity to shape modern public programs, improve service delivery, and contribute to initiatives that directly help individuals and families during life’s pivotal moments. The VEC values innovation, collaboration, and public service, providing a mission‑driven environment where leaders can create lasting, positive changes for communities across the Commonwealth. If you’re motivated by purpose and committed to excellence, the VEC offers a rewarding and impactful place to grow your career.

The Virginia Employment Commission is committed to upholding our values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities. We are an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation and an Unemployment Insurance (UI) fraud background check.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. The VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

Auxiliary Aids and Services are available upon request to individuals with disabilities. Applicants needing accommodations should contact the Human Resource office for additional information.

A valid Virginia Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.

For the status of your application and this position, please refer to your PageUp / Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.

NOTICE: VEC will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: VEC Human Resources / Recruitment

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: [e-mail] for recruitment related questions. Emailed applications, résumés, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.