Executive Assistant to the Clerk of Court

U.S. Judicial Branch; Pittsburgh (Allegheny County); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for a highly organized Executive Assistant to support the Clerk of Court. This role involves managing schedules, preparing reports, and coordinating court activities, ensuring compliance with policies. The ideal candidate will have strong administrative skills, attention to detail, and the ability to communicate effectively with diverse individuals. If you thrive in a fast-paced environment and possess resilience and discretion, this opportunity is perfect for you. Join a team dedicated to maintaining the integrity of the judicial process while enhancing your professional skills.

Qualifications

• Significant experience in administrative support capacity.
• Strong knowledge of software applications, especially Excel and PowerPoint.

Responsibilities

• Provide administrative support and manage schedules.
• Prepare reports and correspondence for court-related activities.

Skills

Administrative Support

Attention to Detail

Interpersonal Communication

Discretion

Excel

PowerPoint

Resilience

Organizational Skills

Analytical Thinking

Education

Bachelor's Degree

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

The United States District Court for the Western District of Pennsylvania is seeking a highly organized and detail-oriented Executive Assistant to the Clerk of Court. The incumbent performs and coordinates administrative, technical, and professional work related to multiple administrative functions and ensures compliance with court policies.

Representative Duties

Responsibilities include providing administrative support, managing schedules, preparing reports and correspondence, and coordinating court-related activities.

Requirements

Conditions of Employment

Qualifications

• Applicant must have significant experience in an administrative support capacity position.
• At least one year of Specialized Experience* is required.
• Strong knowledge and skills in personal computers and software applications, with expert Excel and PowerPoint skills.
• Attention to Detail: Ensuring accuracy in data entry, document review, and compliance, with the ability to identify and correct errors.
• Resilience: Ability to handle work-related problems, pressure, and stress professionally.
• Interpersonal Communication Skills: Effective communication (oral and written) with diverse individuals, including judges, lawyers, and court staff.
• Discretion: Ability to maintain confidentiality of sensitive information.

*Specialized Experience means progressively responsible clerical or administrative experience closely related to the work of the position, demonstrating relevant knowledge, skills, and abilities.

Preferred Qualifications/Court Preferred Skills

• Bachelor's degree or higher from an accredited institution.
• Decisive Judgment: Demonstrating sound ethics and judgment confidently and promptly.
• Adaptable Work Style: Ability to quickly adjust priorities and anticipate needs.
• Organizational Skills: Effective planning, event coordination, record keeping, and reporting.
• Productiveness: High commitment to performance, initiative, and ability to work independently and manage projects.
• Teamwork and Collaboration: Ability to work effectively with others.
• Analytical Thinking: Ability to understand complex issues and make informed decisions.