Executive Assistant to the Chief Curator, Drawings & Prints

The Museum of Modern Art; New York (NY); On-site; USD 58,000 - 70,000; Full time

Job summary

The Museum of Modern Art seeks an Assistant to the Robert Lehman Chief Curator of Drawings and Prints to provide wide-ranging administrative support for the Chief Curator and department operations. This on-site role involves coordinating a complex calendar, travel, correspondence, and multi-department coordination.

Responsibilities include managing daily operations, supporting committees, exhibitions, and special programs, and handling financial tasks such as expenses and invoices.

Qualifications

• Bachelor's degree required; 5+ years in administrative/development roles.
• Experience managing a complex calendar and travel.
• Excellent discretion, judgment, and initiative; works well under pressure.
• Strong written and verbal communication; professional correspondence.
• Experience communicating with donors and trustees in a nonprofit setting.
• Ability to anticipate needs and prioritize tasks in a fast-paced environment.
• Organized and capable of handling multiple tasks and shifting priorities.
• Proficiency with Google Workspace and Microsoft Office; familiarity with expense/travel systems.

Responsibilities

• Manage the Chief Curator's calendar, travel, and priorities.
• Draft correspondence on the Chief Curator’s behalf; liaise with trustees, artists, galleries, and dealers.
• Answer main departmental lines; screen and triage inquiries.
• Perform general administrative duties for the office, study center, and library.
• Support committee meetings and departmental exhibitions; assist with programming.
• Monitor expenses and process invoices; assist with financial operations.
• Prepare presentation materials for engagements; support exhibitions and events.
• Coordinate projects; conduct research for curatorial initiatives.
• Other duties related to the Chief Curator's functions as assigned.

Skills

Calendar management

Travel coordination

Discretion

Written communication

Professional initiative

Donor/trustee relations (non-profit)

Office software proficiency

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Salesforce

Navan

Job description

The Museum of Modern Art seeks an Assistant to the Robert Lehman Chief Curator of Drawings and Prints to provide wide-ranging administrative support for the Chief Curator and department operations. This on-site role involves coordinating a complex calendar, travel, correspondence, and multi-department coordination.

Responsibilities include managing daily operations, supporting committees, exhibitions, and special programs, and handling financial tasks such as expenses and invoices.