Museum Administrative Assistant – Latin American Art

The Museum of Modern Art; New York (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

The Museum of Modern Art in New York is accepting applications for an Administrative Assistant who will report to and support the Director of the Cisneros Institute and the curator of Latin American Art. The role performs a variety of administrative tasks and acts as a general assistant to the Director and curator.

Responsibilities include calendar management, travel arrangements, invoicing, liaising with scholars and artists, preparing correspondence, and data gathering from library catalogs

Qualifications

• Bachelor’s degree and 18+ months of administrative experience.
• Knowledge of modern and contemporary art preferred.
• Strong written and verbal communication skills.
• Bilingual Spanish/English is necessary.
• Detail-oriented with superior organizational skills.
• Proficiency in MS Word, Excel, PowerPoint, Publisher, Outlook, and Photoshop.

Responsibilities

• Maintains calendars and schedules, prepares for meetings, answers phone calls, maintains filing systems.
• Processes invoices, creates vendor records and tracks expenses in Financial Force. Reconciles credit card charges in Navan.
• Composes correspondence for review and distribution.
• Liaises with scholars, artists, lenders, and Museum trustees on behalf of the Director and curator.
• Makes travel arrangements and prepares detailed itineraries; submits travel expense reports.
• Gathers data from various sources for supervisor or staff (collection database, library catalogue, internet research).
• Provides support for the Latin American and Caribbean Fund meetings.
• Performs other duties related to the functions described.

Skills

Calendar management

Invoicing

Vendor records

Travel arrangements

Data gathering

Meeting coordination

Bilingual Spanish/English

Microsoft Office

Adobe Photoshop

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Outlook

Adobe Photoshop

Job description

The Museum of Modern Art in New York is accepting applications for an Administrative Assistant who will report to and support the Director of the Cisneros Institute and the curator of Latin American Art. The role performs a variety of administrative tasks and acts as a general assistant to the Director and curator.

Responsibilities include calendar management, travel arrangements, invoicing, liaising with scholars and artists, preparing correspondence, and data gathering from library catalogs