Architecture & Design Dept. Admin Assistant

MoMA; Cullman (AL); On-site; USD 53,000 - 70,000; Full time

Job summary

The Museum of Modern Art seeks a Department Assistant in the Architecture and Design department for broad administrative support. The role coordinates communications, travel, and accounting tasks for curators and interfaces with multiple internal departments, reporting to the curators and Department Manager.

Responsibilities include scheduling, travel arrangements, invoice processing, and data gathering for departmental needs.

Qualifications

• Bachelor’s degree or equivalent with 2–3 years of relevant administrative experience.
• Superior judgment, initiative, and strong verbal communication skills.
• Interest or background in architecture or design preferred.
• Ability to work independently, meet deadlines, and coordinate multiple projects.
• Proficient with Google Workspace, Zoom, and MS Office Suite.

Responsibilities

• Coordinate communications, scheduling, travel, and accounting procedures for assigned curators.
• Arrange travel and logistical details; manage monthly corporate card reconciliations.
• Perform special administrative assignments as directed by curators and Department Manager.
• Serve as general assistant to the department (mail, reception, inquiries, invoicing, supplies, orders, meetings).
• Respond to inquiries via phone, mail, and email; maintain department spaces and organization.
• Gather data from various sources for supervisor use (databases, catalogs, internet research).
• Perform other duties related to the department’s function.

Skills

Administrative support

Travel coordination

Verbal communication

MS Office

Google Workspace

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

The Museum of Modern Art seeks a Department Assistant in the Architecture and Design department for broad administrative support. The role coordinates communications, travel, and accounting tasks for curators and interfaces with multiple internal departments, reporting to the curators and Department Manager.

Responsibilities include scheduling, travel arrangements, invoice processing, and data gathering for departmental needs.