Executive Assistant to the Chancellor — Onsite & Strategy

University of California-Berkeley; Berkeley (CA); On-site; USD 68,700 - 94,300; Full time

Job summary

The University of California, Berkeley is seeking an Executive Assistant to be the first point of contact for visitors to the Chancellor's and EVP Provost's suite. The role provides calendaring and administrative support to senior staff and handles routine communications.

This is an on-site position five days a week. Responsibilities include coordinating meetings, routing mail, maintaining records, and supporting events with professionalism and discretion.

Qualifications

• Political acumen and diplomacy with stakeholders including campus leadership, donors, students, and external constituents.
• Ability to multi-task and prioritize under changing demands.
• Interpersonal communication skills (verbal and written), active listening, critical thinking.
• Strong planning, analysis, problem solving, and customer service.
• Positive attitude and ability to work with diverse populations.
• Initiative and reliability in independent and team settings.

Responsibilities

• Serves as the first point of contact for visitors to the Chancellor's suite and directs them to appropriate offices.
• Provides administrative and logistical support for meetings and events, including scheduling and room reservations.
• Answers the Office phone and voicemails and forwards inquiries to relevant staff.
• Responds to routine inquiries from faculty, staff, students, and the public on behalf of the Chancellor's Office.
• Routes incoming mail and email within 24 hours and assists with routine queries.
• Maintains supplies, copy room, and mailroom; coordinates with Facilities for directory accuracy.

Skills

Political acumen

Multi-tasking

Interpersonal communication

Organizational skills

Teamwork

Education

Bachelor's degree or equivalent

Tools

Perceptive Content

Job description

The University of California, Berkeley is seeking an Executive Assistant to be the first point of contact for visitors to the Chancellor's and EVP Provost's suite. The role provides calendaring and administrative support to senior staff and handles routine communications.

This is an on-site position five days a week. Responsibilities include coordinating meetings, routing mail, maintaining records, and supporting events with professionalism and discretion.