Executive Assistant to the Chairman — Conservation

Museum of Fine Arts, Houston; United States; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Savings Plan (5% match)

Job summary

The Museum of Fine Arts, Houston (MFAH) seeks an Assistant to the Chairman, Department of Conservation, to provide critical administrative support for a dynamic department. This role ensures smooth daily operations, supporting conservators, scientists, fellows, and interns who care for MFAH’s world-class collections.

We value curiosity, collaboration, and knowledge sharing, and the assistant will be a key partner in fostering efficiency, professionalism, and connection across the museum.

Qualifications

• Bachelor’s degree in liberal arts or related field.
• At least two years of administrative or office management experience.
• Experience in a museum, conservation, or cultural heritage environment is desirable.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn new software quickly.
• Exceptional organizational skills with ability to balance multiple tasks and deadlines.
• Discretion and professionalism handling confidential information.
• Collaborative, flexible mindset with commitment to equity, respect, and teamwork.

Responsibilities

• Provide comprehensive administrative support for the Chairman of Conservation, ensuring preparedness for meetings, projects, and correspondence.
• Manage departmental budgets, invoices, and expense tracking.
• Coordinate purchasing, vendor relationships, and service contracts.
• Schedule and organize departmental meetings, conferences, tours, and events with agendas and follow-ups.
• Oversee routine office functions including time-off records, mail, supplies, scheduling, and visitor reception.
• Arrange travel logistics for conservation staff.
• Support fellows, interns, volunteers, and scholars with orientation and scheduling.
• Maintain departmental manuals and retention-compliant records.
• Partner to keep the conservation facility and shared spaces well-maintained.
• Contribute to special projects and professional development opportunities.

Skills

Communication skills

Organizational skills

Discretion

Collaboration

Office software

Learning new software

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The Museum of Fine Arts, Houston (MFAH) seeks an Assistant to the Chairman, Department of Conservation, to provide critical administrative support for a dynamic department. This role ensures smooth daily operations, supporting conservators, scientists, fellows, and interns who care for MFAH’s world-class collections.

We value curiosity, collaboration, and knowledge sharing, and the assistant will be a key partner in fostering efficiency, professionalism, and connection across the museum.