Executive Assistant to the Chairman — Conservation

Museum of Fine Arts, Houston; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The Museum of Fine Arts, Houston is seeking an Assistant to the Chairman of Conservation to provide essential administrative support for a dynamic team of conservators, scientists, fellows, and interns who care for our world-class collections.

This role ensures smooth daily operations, coordinates budgets, travel, records, and vendor contracts, and collaborates across departments with integrity, discretion, and a commitment to equity and teamwork.

Qualifications

• Bachelor’s degree in liberal arts or related field.
• At least two years of administrative or office management experience.
• Experience in a museum, conservation, or cultural heritage environment desirable.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office (Word, Excel, Outlook) and the ability to quickly learn new software.
• Exceptional organizational skills with the ability to balance multiple tasks and deadlines.
• Discretion and professionalism in handling confidential information.
• A collaborative, flexible mindset with a commitment to equity, respect, and teamwork.

Responsibilities

• Provide comprehensive administrative support for the Chairman of Conservation, ensuring they are fully prepared for meetings, projects, and correspondence.
• Manage departmental budgets, invoices, and expense tracking.
• Coordinate purchasing, vendor relationships, and service contracts.
• Schedule and organize departmental meetings, conferences, tours, and events, including preparing agendas, notes, and follow-ups.
• Oversee standard office functions: personnel time-off records, mail, supplies, scheduling, and visitor reception.
• Arrange travel logistics and reservations for conservation staff.
• Support fellows, interns, volunteers, and scholars, including orientation, scheduling, and file requests.
• Maintain departmental manuals, records, and compliance with retention policies.
• Partner with colleagues to ensure the conservation facility and shared spaces are well-maintained.
• Contribute to special projects and professional development opportunities as they arise.

Skills

Organizational skills

Communication

Collaboration

Discretion

Professionalism

Education

Bachelor’s degree in liberal arts or related field

Tools

Microsoft Office

Job description

The Museum of Fine Arts, Houston is seeking an Assistant to the Chairman of Conservation to provide essential administrative support for a dynamic team of conservators, scientists, fellows, and interns who care for our world-class collections.

This role ensures smooth daily operations, coordinates budgets, travel, records, and vendor contracts, and collaborates across departments with integrity, discretion, and a commitment to equity and teamwork.