Executive Assistant to the CEO & Office Operations Lead

Chamber Cardio; Nashville (TN); Hybride; USD 65 000 - 100 000; Plein temps

Résumé du poste

Chamber is hiring our first Executive Assistant to the CEO. This role will manage a wide range of administrative responsibilities—calendar, expenses, confidential correspondence, travel itineraries, agendas, and events—and serve as a trusted partner to the CEO.

You’ll also lead operations for our Washington, DC office, optimize executive workflows, support a hybrid culture with 1–2 in‑office days per week, oversee logistics for onsites and multi‑day gatherings, and help scale a fast‑growing

Qualifications

• 3+ years of administrative experience, including at least 2 years supporting a C-suite executive; CEO experience preferred.
• Expert calendar-management skills and sound judgment prioritizing competing demands.
• Comfort working in a fast-paced startup where priorities shift and the role evolves.
• Experience coordinating meetings with executives, investors, or assistants.
• Strong travel planning and expense management experience.
• Bachelor’s degree preferred; proficiency with Microsoft 365 and Slack.

Responsabilités

• Plan, coordinate, and prioritize the CEO’s calendar, with agendas and briefing materials.
• Triage requests and manage confidential matters; coordinate board meetings and travel.
• Plan domestic travel, venues, and detailed itineraries for executive team.
• Oversee office operations and hybrid office culture, including scheduling and spaces.
• Support social media and company branding efforts by coordinating event content.
• Lead ad hoc projects and create scalable systems to resolve recurring friction points.

Connaissances

Executive support

Calendar management

Travel planning

Written communication

Stakeholder coordination

Startup environment

Microsoft 365

Slack

Formation

Bachelor’s degree preferred

Outils

Microsoft 365

Slack

Expense tools

Description du poste

Chamber is hiring our first Executive Assistant to the CEO. This role will manage a wide range of administrative responsibilities—calendar, expenses, confidential correspondence, travel itineraries, agendas, and events—and serve as a trusted partner to the CEO.

You’ll also lead operations for our Washington, DC office, optimize executive workflows, support a hybrid culture with 1–2 in‑office days per week, oversee logistics for onsites and multi‑day gatherings, and help scale a fast‑growing