CEO Executive Assistant & Office Operations Lead

Chamber; Nashville (TN); Híbrido; USD 90.000 - 120.000; Jornada completa

Descripción de la vacante

Chamber in the United States is seeking its first Executive Assistant to the CEO. This hybrid role will manage a complex calendar, expenses, confidential correspondence, travel, and itineraries while leading operations for the Washington, DC office.

You’ll streamline executive workflows, strengthen our hybrid office culture—typically 1–3 in-office days per month—and keep remote-first teams aligned. You’ll oversee logistics, sensitive communications, and multi-day gatherings, acting as a

Formación

• 3+ years of administrative experience, including at least 2 years supporting a C‑suite executive; experience supporting a CEO is strongly preferred.
• Expert calendar‑management skills and sound judgment independently prioritizing competing demands.
• Bachelor’s degree preferred.

Responsabilidades

• Plan, coordinate, and prioritize the CEO’s calendar, proactively resolving conflicts and adapting to last-minute changes.
• Coordinate with executives, board members, investors, and their assistants.
• Prepare the CEO for each day with agendas, briefing materials, and timely reminders.
• Serve as gatekeeper and gateway to the CEO, balancing stakeholder access with protected focus time.
• Triage incoming requests, including sensitive matters, and determine appropriate action or response.
• Process expense reports for the CEO and the executive team, partnering with Finance for timely reimbursement.
• Manage memberships, subscriptions, and renewals.
• Coordinate board meetings, including scheduling and logistics.
• Handle patient, partner, and company information discreetly and in accordance with HIPAA and privacy policies.
• Assist other members of the executive leadership team as needed.
• Book and coordinate domestic travel for the CEO and executive team, including flights, lodging, ground transportation, and itineraries.
• Plan end-to-end logistics for onsites, leadership offsites, and team gatherings, including venues and day-of execution.
• Coordinate office visits for partners, candidates, and guests.
• Support company milestones, celebrations, and culture-building activities.
• Manage the office space, supplies, vendors, and facilities requests to create a welcoming environment on in-office days.
• Coordinate in-office schedules and conference room use.
• Support company social channels with leadership and Marketing by capturing content from events and onsites.

Conocimientos

Executive calendar management

Executive support

Travel planning

Polished written communication

Adaptability in fast-paced startup

Educación

Bachelor’s degree preferred

Herramientas

Microsoft 365

Slack

Travel and expense tools

Descripción del empleo

Chamber in the United States is seeking its first Executive Assistant to the CEO. This hybrid role will manage a complex calendar, expenses, confidential correspondence, travel, and itineraries while leading operations for the Washington, DC office.

You’ll streamline executive workflows, strengthen our hybrid office culture—typically 1–3 in-office days per month—and keep remote-first teams aligned. You’ll oversee logistics, sensitive communications, and multi-day gatherings, acting as a