Executive Assistant to CEO | Hybrid DC Office & Travel

Chamber Cardio; Washington (District of Columbia); Hybride; USD 70 000 - 110 000; Plein temps

Résumé du poste

Chamber Cardio is seeking its first Executive Assistant to the CEO in Washington, DC. The role focuses on managing the CEO’s calendar, handling confidential correspondence, travel and event planning, and providing broad executive support while leading DC office operations.

You will help align a hybrid in-office schedule (1–3 days per month in DC), streamline workflows, support partner communications, and scale operations as Chamber Cardio grows in a fast-paced healthcare startup environment.

Qualifications

• 3+ years of administrative experience, including at least 2 years supporting a C-suite executive; CEO experience preferred.
• Expert calendar-management skills with sound judgment.
• Comfort working in a fast-paced startup where priorities shift and the role evolves.
• Experience coordinating meetings and communicating with C-suite executives, investors, or their assistants.
• Strong travel planning experience.
• Polished written communication skills.
• Proficiency with Microsoft 365, Slack, and travel and expense tools.
• Bachelor’s degree preferred.

Responsabilités

• Plan, coordinate, and prioritize the CEO’s calendar, resolving conflicts and adapting to changes.
• Triage incoming requests, including sensitive matters, and determine actions or responses.
• Process expense reports for the CEO and executive team with Finance for reimbursement.
• Manage memberships, subscriptions, and renewals; coordinate board meetings.
• Coordinate domestic travel for the CEO and leadership team; arrange itineraries.
• Plan end-to-end logistics for onsites, offsites, and team gatherings; manage venues.
• Oversee office space, supplies, vendors, and facilities; maintain in-office schedules.
• Support company social channels by capturing content from events and onsites.
• Lead ad hoc projects for the CEO and identify friction points to build better processes.

Connaissances

Calendar management

Executive support

Travel planning

Communication

Office operations

Formation

Bachelor’s degree preferred

Outils

Microsoft 365

Slack

Travel & expense tools

Description du poste

Chamber Cardio is seeking its first Executive Assistant to the CEO in Washington, DC. The role focuses on managing the CEO’s calendar, handling confidential correspondence, travel and event planning, and providing broad executive support while leading DC office operations.

You will help align a hybrid in-office schedule (1–3 days per month in DC), streamline workflows, support partner communications, and scale operations as Chamber Cardio grows in a fast-paced healthcare startup environment.