Executive Assistant & Office Operations Lead

Chamber Cardio; Vermont; Hybride; USD 65 000 - 95 000; Plein temps

Résumé du poste

Chamber Cardio is seeking its first Executive Assistant to the CEO to manage a high‑impact calendar, optimize executive workflows, and lead DC office operations. The role supports confidential communications, travel, and events, empowering the CEO to focus on strategic priorities.

In this hybrid position, you will work 1–3 days in the Washington, DC area and coordinate with investors, board members, and leadership.

Qualifications

• 3+ years of administrative experience, including at least 2 years supporting a C-suite executive; CEO experience preferred.
• Expert calendar-management skills and sound judgment prioritizing competing demands.
• Comfort working in a fast-paced startup where priorities shift and the role evolves.
• Experience coordinating meetings and communicating with C-suite executives, investors, or their assistants.
• Strong track record of managing complex executive travel.
• Polished written communication skills.
• Billing/expense tooling familiarity and office software proficiency.
• Bachelor’s degree preferred.

Responsabilités

• Plan, coordinate, and prioritize the CEO’s calendar, resolving conflicts and adapting to last-minute changes.
• Coordinate with executives, board members, investors, and their assistants.
• Prepare the CEO with agendas, briefing materials, and timely reminders.
• Serve as gatekeeper to the CEO, balancing access with protected focus time.
• Triage incoming requests and confidential matters and determine appropriate action.
• Process expense reports for the CEO and executive team in partnership with Finance.
• Manage memberships, subscriptions, and renewals.
• Plan and coordinate board meetings, logistics, and events.
• Book domestic travel, lodging, ground transport, and itineraries for the CEO and team.
• Plan end-to-end logistics for onsites and leadership offsites.
• Oversee office operations, vendor relations, and hybrid workplace experience.
• Support social channels with event content and company announcements.
• Lead special projects and create systems to resolve recurring friction points.

Connaissances

Calendar management

Executive support

Travel coordination

C-suite communication

MS 365

Slack

Written communication

Fast-paced startup

Bachelor’s degree

Administrative experience

Formation

Bachelor’s degree preferred

Outils

Microsoft 365

Slack

Travel & expense tools

Description du poste

Chamber Cardio is seeking its first Executive Assistant to the CEO to manage a high‑impact calendar, optimize executive workflows, and lead DC office operations. The role supports confidential communications, travel, and events, empowering the CEO to focus on strategic priorities.

In this hybrid position, you will work 1–3 days in the Washington, DC area and coordinate with investors, board members, and leadership.