Executive Assistant to the CEO — Nonprofit Impact

Habitat-For-Humanity; Madison (WI); On-site; USD 60,000 - 70,000; Full time

Job summary

Habitat for Humanity of Dane County is hiring an Executive Assistant to the CEO on a full-time basis in Madison. The role focuses on calendar management, meeting prep, donor coordination, and providing support to the philanthropy team to advance Habitat Dane’s mission.

The position requires strong administrative skills, excellent communication, and discretion. Experience in nonprofit settings and use of Microsoft 365 are preferred.

Qualifications

• Three+ years of relevant administrative, scheduling, or office coordination experience.
• Strong organization, attention to detail, and reliable follow-through.
• Clear written and verbal communication and note-taking skills.
• Professional, welcoming interactions with staff, board, donors and partners.
• Sound judgment on confidentiality and prioritization under guidance.
• Willingness to learn donor databases and approved AI tools; proficient with Microsoft 365.
• Ability to manage multiple assignments and adapt to changing priorities in a nonprofit.
• Commitment to Habitat for Humanity’s mission and an inclusive workplace.

Responsibilities

• Manage the CEO’s calendar and scheduling with priority-based planning.
• Process donor interactions, notes, and follow-ups in donor database.
• Prepare meeting materials, agendas, and communications with staff input.
• Coordinate travel, itineraries, registrations, and expense reports.
• Provide administration support to philanthropy team as needed.
• Support events and donor communications within approved templates and processes.
• Utilize Microsoft 365 tools for documentation, scheduling, and collaboration.

Skills

Administrative experience

Scheduling

Organization

Communication

Confidentiality

Microsoft 365

Tools

Microsoft 365

Job description

Habitat for Humanity of Dane County is hiring an Executive Assistant to the CEO on a full-time basis in Madison. The role focuses on calendar management, meeting prep, donor coordination, and providing support to the philanthropy team to advance Habitat Dane’s mission.

The position requires strong administrative skills, excellent communication, and discretion. Experience in nonprofit settings and use of Microsoft 365 are preferred.