Executive Assistant to the CEO

Astro Shapes LLC; Struthers (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive pay

Overtime opportunities

Stable, full-time role

Career growth opportunities

Collaborative culture

Job summary

Astro Shapes LLC in Struthers, Ohio, is seeking an Executive Assistant to provide high-level administrative support to the CEO and executive leadership team. You'll manage calendars, prepare meeting materials, and serve as a liaison between internal teams and external stakeholders.

The ideal candidate will have 3–7 years of supporting senior leadership, strong organizational skills, and proficiency in Microsoft Office. We offer a competitive pay and a stable, full-time role with career growth opportunities.

Qualifications

• 3–7 years supporting executives or senior leadership.
• Experience in a fast-paced professional environment.
• Proven ability to manage confidential information.

Responsibilities

• Manage CEO calendar and meetings.
• Prepare materials for meetings and presentations.
• Liaise between leadership and stakeholders.
• Handle confidential information with discretion.
• Improve administrative processes.

Skills

Strong organization and time management skills

Excellent written and verbal communication

Proficiency in Microsoft Office

High attention to detail

Problem-solving ability

Adaptability

Strong interpersonal skills

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant — Join Astro Shapes

About Astro Shapes

Astro Shapes is a leading aluminum extrusion manufacturer delivering end-to-end solutions—from concept through completion—supported by advanced technology, full-service capabilities, and a strong commitment to quality and on-time performance.

Our success is driven by our people. We invest in development, foster a culture of continuous improvement, and hold ourselves to high standards to consistently meet and exceed customer expectations.

We're seeking driven professionals looking for a long-term career where they can contribute, lead, and grow within a dynamic environment.

Position Overview

The Executive Assistant provides high-level administrative and operational support to the CEO and executive leadership team. This role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You'll serve as a key liaison between leadership, internal teams, and external stakeholders—ensuring seamless communication and execution of business priorities.

Key Responsibilities

• Manage CEO calendar, meetings, travel, and priorities
• Prepare materials for meetings, presentations, and reports
• Serve as a gatekeeper and liaison for internal and external stakeholders
• Coordinate executive meetings (agendas, minutes, follow-ups)
• Handle confidential information with professionalism and discretion
• Support strategic initiatives and special projects
• Draft and manage executive communications and correspondence
• Organize and maintain files, records, and documentation
• Assist with board meetings, company events, and executive functions
• Monitor, prioritize, and respond to incoming communications
• Support additional executives as needed
• Improve administrative processes for efficiency

What You Bring

Education & Experience

• Associate's or Bachelor's degree preferred
• 3–7 years supporting executives or senior leadership
• Experience in a fast-paced professional environment
• Proven ability to manage confidential information

Skills & Abilities

• Strong organization and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• High attention to detail and problem-solving ability
• Ability to anticipate executive needs and work independently
• Adaptability in a changing environment
• Strong interpersonal and relationship-building skills
• High level of professionalism, discretion, and integrity

What You Get

• Competitive pay (based on experience)
• Overtime opportunities (if applicable)
• Stable, full-time role in a growing company
• Career growth opportunities — many leaders are promoted from within
• Collaborative, team-oriented culture focused on excellence

Why Astro Shapes?

At Astro Shapes, we believe our people are the foundation of our success. We take pride in developing talent, maintaining high standards, and delivering products that meet exact customer specifications.

If you're looking for a long-term opportunity where your work directly supports executive leadership and business success, we want to hear from you.