Executive Assistant to the CEO

Iambic Therapeutics, Inc; San Diego (CA); On-site; USD 75,000 - 120,000; Full time

Job summary

A leading company in the biotech sector is seeking an experienced Executive Assistant to provide high-level administrative support to its CEO and CTO. The role involves managing executive calendars, coordinating meetings, and handling confidential information. Ideal candidates will possess strong communication skills and extensive experience in executive support, along with a proactive mindset to adapt to the leadership team's changing needs. The company offers competitive pay, excellent benefits, and a supportive work environment.

Benefits

Company paid healthcare

401K matching

Uncapped vacation

State-of-the-art facility

Qualifications

• 10+ years experience supporting C-Suite preferred.
• Exceptional organizational skills with the ability to prioritize.
• Experience coordinating and booking travel independently.

Responsibilities

• Manage and maintain executive calendars and meetings.
• Coordinate travel arrangements including flights and accommodations.
• Handle sensitive and confidential information with discretion.

Skills

Communication

Problem Solving

Organization

Interpersonal Skills

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Slack

Zoom

Job description

We are seeking an experienced, proactive, and highly organized Executive Assistant to join our current EA in providing high-level administrative support to our CEO and CTO. This position requires exceptional communication skills, the ability to handle confidential information with discretion, and the capability to manage a diverse range of tasks in a fast-paced, dynamic environment. The ideal candidate has a strong background in executive support, excellent problem-solving abilities, and the flexibility to adapt to the evolving needs of the leadership team.

KEY RESPONSIBILITIES

• Manage and maintain executive calendars, ensuring effective time management and prioritization of meetings, events, and appointments.
• Coordinate and schedule internal and external meetings and company events (includes executive and board meetings, greeting guests, and following up on action items).
• Provide support for special projects, includes monitoring and managing tasks and deadlines, ensuring timely completion and follow-up.
• Handle sensitive and confidential information with integrity and professionalism.
• Act as a primary point of contact between executives and internal / external stakeholders.
• Organize and coordinate travel arrangements including flights, accommodations, transportation, and itineraries.

QUALIFICATIONS

• Associate's degree required, Bachelor's degree preferred or equivalent combination of education and related experience.
• Experience as an Executive Assistant supporting CEO
• 10+ years experience supporting C-Suite preferred
• Strong proficiency in office software (Microsoft Office, etc.) and communication platforms (Slack, Zoom, etc.).
• Experience independently coordinating and booking domestic and international travel without the use of a travel agency.
• Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills with a keen attention to detail.
• Strong interpersonal skills and the ability to work effectively with a wide range of individuals, both internally and externally.
• Ability to work independently and exercise good judgment.
• Proactive and solutions-oriented mindset with the ability to anticipate needs and resolve issues effectively.
• Legal support experience is a plus.
• Experience at a biotech, start up and / or clinical organization is a plus.

ABOUT IAMBIC THERAPEUTICS

Founded in 2020 and headquartered in San Diego, California, Iambic Therapeutics is disrupting the therapeutics landscape with its unique AI-driven drug-discovery platform. Iambic has assembled a world-class team that unites pioneering AI experts and experienced drug hunters with strong track records of success in delivering clinically validated therapeutics. The Iambic platform has been demonstrated to deliver high-quality, differentiated therapeutics to clinical stage with unprecedented speed and across multiple target classes and mechanisms of action. The Iambic team is advancing an internal pipeline of clinical assets to address urgent unmet patient needs. Learn more about the Iambic team, platform, and pipeline at iambic.ai.

MISSION & CORE VALUES

Our mission is to deliver better medicines through innovations in AI-based discovery technologies. The culture and work at Iambic Therapeutics are profoundly strengthened by the diversity of our people and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. We are committed to building an inclusive environment where a diverse group of talented humans work together to discover therapeutics and create technologies.

PAY AND BENEFITS

We offer industry leading competitive pay, company paid healthcare, flexible spending accounts, voluntary life insurance, 401K matching, and uncapped vacation to our team. We are in a brand-new state-of-the art facility in beautiful San Diego with an onsite gym, dining, and easy access to great places to live and play.

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Executive Assistant • San Diego, CA, United States