Executive Assistant to the CEO

Princeton Orthopaedic Associates; Princeton (NJ); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Retirement plan

Paid time off

Job summary

Princeton Orthopaedic Associates (POA) seeks an experienced Executive Assistant to partner with the CEO, manage the executive calendar, and lead Board governance coordination within a physician-led healthcare setting.

The role requires coordinating all board and leadership committee meetings, preparing briefing materials, and maintaining deadlines across cross-functional projects while protecting confidential information and upholding professional standards.

Qualifications

• 7+ years of executive support or senior administration experience.
• Experience supporting a Board, governance bodies, or executive committee.
• Strong judgment with handling confidential information in healthcare or regulated environments.

Responsibilities

• Own the CEO's workflow, calendar, communications, travel, and confidential matters.
• Coordinate Partnership, Board and leadership committee meetings, agendas, materials, minutes, and follow-ups.
• Prepare executive communications and briefing materials, liaising with CEO, partners, senior leaders, and external stakeholders.

Skills

Executive support

Board governance coordination

Project management

Relationship building

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Board portals

CRM platforms

Job description

Do you see what is coming, create order from competing priorities, and keep senior leaders prepared to act? POA is seeking an experienced Executive Assistant who combines polished C-suite support with Board governance coordination, operational follow-through, and exceptional judgment.

The Opportunity

This is a hands-on executive partnership role at the center of a growing, physician-led healthcare organization. The Executive Assistant will manage the daily rhythm of the CEO's office, coordinate Partnership and Board governance activities, prepare leaders for important conversations, and keep decisions and commitments moving from discussion to completion. The right person is composed, service-minded, highly organized, and comfortable working with executives, physicians, employees, and external partners.

Requirements

What You Will Do

• Own the CEO's executive workflow, including a complex calendar, meeting priorities, communications, travel, expenses, and confidential administrative matters.
• Coordinate the full cycle of Partnership, Board, and leadership committee meetings, including agendas, briefing materials, logistics, minutes, official records, and follow-up actions.
• Prepare executive-ready correspondence, reports, presentations, and briefing materials while serving as a professional liaison among the CEO, physician partners, Senior Leadership Team, employees, and external stakeholders.
• Keep organizational priorities moving by tracking decisions, deadlines, and cross-functional projects; coordinating leadership events and visits; improving administrative workflows; and elevating delays or emerging risks to the CEO.

What You Bring

• Seven or more years of progressive experience in executive support, senior administration, operations, or program coordination, including direct support to a C-suite or senior executive.
• Hands-on experience supporting a Board, governing body, physician partnership, trustees, or executive committee through agendas, materials, minutes, records, and action tracking.
• Demonstrated success managing multiple projects and deadlines, preparing polished executive communications, building relationships across levels, and handling confidential information with sound judgment. Experience in healthcare or another complex regulated environment is preferred.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint. Experience with Board portals, project-tracking tools, or CRM platforms is a plus. A bachelor's degree or an equivalent combination of education and relevant experience is preferred.

About Princeton Orthopaedic Associates

Princeton Orthopaedic Associates, a division of OrthoNJ, has served Central New Jersey since 1974 as a Community of Extraordinary Care. With 29 physicians, including 20 orthopaedic surgeons, across seven office locations, urgent care centers, and a surgical center, POA combines specialized expertise, advanced techniques, and compassionate service in a private-practice environment. Our culture is grounded in compassion, patient focus, quality, collaboration, honesty, and excellence. Every team member is expected to contribute ideas, welcome feedback, uphold high standards, and help create an environment in which patients and colleagues can thrive.

Benefits

The salary range for this role is $35-40/hour. POA, through OrthoNJ, offers medical and other eligible benefits, a retirement savings plan, and paid time off. Benefit participation is subject to plan eligibility and provisions. OrthoNJ complies with applicable state and federal wage and hour, pay equity, and pay transparency laws.

POA is an equal opportunity employer.

POA, as a member organization of OrthoNJ, is committed to creating and preserving equal opportunity for all employees and applicants. Employment decisions are made without regard to actual or perceived race, color, ancestry, religion, sex, national origin, age, disability, protected veteran status, marital status, sexual orientation, genetic information, citizenship, gender identity or expression, parental status, or any other characteristic or conduct protected by law.