Executive Assistant to the CEO

Pacific Office Automation; Phoenix (AZ); On-site; USD 65,000 - 95,000; Full time

Job summary

Pacific Office Automation is seeking a high-impact Executive Assistant to work directly with the CEO in Phoenix. You will help drive execution, remove friction, and increase organizational effectiveness across a $500M+ company with 1,500 employees across 13 states and 30+ branches.

The role focuses on planning, prioritizing, and delivering against key initiatives, while learning the business at a high level. Occasional travel and event planning are part of the responsibilities.

Qualifications

• 5+ years of experience supporting C-level executives or senior leadership.
• Demonstrated ability to manage complex calendars and travel logistics.
• Excellent written and verbal communication with stakeholders at all levels.

Responsibilities

• Act as a force multiplier for the CEO by managing priorities, follow-ups, and initiatives.
• Coordinate communication across executive leadership, branches, and external partners.
• Plan and execute corporate events, leadership meetings, and company gatherings.

Skills

Executive support

Calendar management

Communication

Travel coordination

Project coordination

Tools

Microsoft Office

Job description

Overview

This is not a traditional Executive Assistant role.

This is a high-impact position working directly alongside the CEO of a $500M +, 1,500-employee company operating across 13 states and 30 + branches. The role is designed for someone who wants to learn the business at a high level, drive execution, and grow.

The CEO is highly efficient and self-sufficient—this role is about improving execution, removing friction, and increasing organizational effectiveness.

What You’ll Be Responsible For

• Acting as a force multiplier for the CEO—managing priorities, follow-ups, and key initiatives
• Coordinating communication across executive leadership, branch teams, and external partners
• Planning and executing corporate events, leadership meetings, and company gatherings
• Supporting travel and occasionally attending key events or meetings
• Helping manage the company’s monthly reporting cadence and executive deliverables
• Tracking action items and ensuring strong follow-through across the organization
• Identifying opportunities to improve processes, communication, and execution

What Success Looks Like

• The CEO is highly focused on strategic priorities with minimal distractions
• All key initiatives and follow-ups are tracked and completed on time
• Corporate events and leadership meetings are executed seamlessly
• Monthly reporting cycles run efficiently, even during high-intensity periods
• Communication across leadership is clear, aligned, and consistent

First 90 Days

0–30 Days: Learn the business, build trust, understand priorities and reporting cadence

30–60 Days: Take ownership of follow-ups, coordination, and support a full reporting cycle

60–90 Days: Operate independently, improve processes, and take ownership of key initiatives or events

By 90 days, you are functioning as a proactive extension of the CEO—not just supporting, but driving execution.

Who This Role Is Perfect For

• Someone who takes ownership and doesn’t wait to be told what to do
• Someone who wants exposure to how a large business operates at the executive level
• Someone who thrives in a fast-paced, high-performance environment
• Someone highly organized but flexible, able to bring structure to complexity
• Someone who follows through relentlessly and cares about outcomes
• Someone interested in growing into a Chief of Staff or leadership role

Who This Role Is Not For

• Someone looking for a purely task-based or reactive administrative role
• Someone who requires constant direction or highly structured instructions
• Someone uncomfortable with fast pace, ambiguity, or high expectations
• Someone seeking a strict 9-to-5 schedule without flexibility during key business periods
• Someone not interested in growing beyond a traditional support role

Additional Notes

• Occasional travel required
• Event planning is a meaningful part of the role
• Expect longer hours at the end of each month to support reporting and executive deliverables