Executive Assistant to the CEO

ADVATIX - Advanced Supply Chain and Logistics; New York (NY); On-site; USD 150,000 - 190,000; Full time

Job summary

ADVATIX - Advanced Supply Chain and Logistics, a fast-growing AI edtech company, seeks an experienced Executive Assistant to the CEO onsite in New York. The role focuses on strategic calendar, travel logistics, and communications to enable the CEO to focus on growth and priorities.

Ideal candidates have 7+ years supporting founders or senior executives, demonstrate proactive problem solving, strong judgment, and comfort working in a fast-paced, unstructured environment with confdiential

Qualifications

• 7+ years of executive assistant experience supporting senior executives, founders, or investors.
• Exceptional calendar management for complex schedules and high-volume coordination.
• Experience coordinating executive travel logistics and last-minute changes.
• Strong communication skills with investors, board members, partners, and internal stakeholders.
• Proven discretion, judgment, and professionalism handling confidential information.
• Proactive, independent problem solver who adapts to rapid change.

Responsibilities

• Strategically manage the CEO's calendar and prioritize meetings aligned with company goals.
• Act as a trusted proxy in communications with investors, board members, and stakeholders.
• Coordinate all travel logistics including flights, ground transport, and accommodations.
• Identify scheduling conflicts and resolve issues before they impact the CEO.
• Use AI tools to streamline workflows and boost productivity.
• Maintain confidentiality and support both professional and light personal tasks.
• Coordinate appointments and personal logistics as required.
• Communicate clearly with internal and external stakeholders on the CEO’s behalf.
• Support the CEO in maintaining an organized schedule with clear priorities.
• Take ownership of tasks and complete them with minimal supervision.

Skills

Calendar management

Executive support

Travel logistics

Communications

Discretion

Problem solving

Independent work

AI productivity tools

Tools

AI productivity tools

Job description

Role: Executive Assistant to the CEO

HRforGrowth® is engaged as the talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies, evaluates, and presents top‑tier candidates through its global talent acquisition practice; all employment decisions — including final selection, offer terms, compensation, and conditions of employment — are made solely by the hiring organization.

Our Client is seeking an experienced, highly organized, and proactive Executive Assistant to the CEO to serve as a trusted partner and right hand to the CEO of a fast‑growing AI edtech company transforming K–12 education. This role will be responsible for strategically managing the CEO's time, calendar, travel, communications, and day‑to‑day logistics, allowing the CEO to remain focused on company growth and strategic priorities.

The ideal candidate will have Minimum 7+ years of executive assistant experience, including experience supporting a founder, high‑level investor, or senior executive. The successful candidate will be resourceful, tech‑savvy, highly proactive, and comfortable operating in unstructured and rapidly changing environments. Strong judgment, discretion, communication skills, and the ability to anticipate needs without extensive direction are essential for success in this position.

This is an onsite opportunity in New York, NY for an individual who can take ownership of the CEO's schedule and logistics, communicate effectively with internal and external stakeholders, and proactively identify opportunities to improve the CEO's efficiency and effectiveness.

Location: Brooklyn, NY

Job Type: Full‑Time

Compensation: $150,000 - $190,000 per year

Key Responsibilities

• Strategically manage the CEO's complex calendar, including prioritizing meetings, sequencing commitments, and aligning the CEO's time with company goals and priorities.
• Serve as a trusted proxy for the CEO in communications with investors, board members, partners, customers, and internal stakeholders.
• Coordinate all executive travel logistics, including flights, ground transportation, accommodations, itineraries, and last‑minute changes or disruptions.
• Proactively identify scheduling conflicts, logistical challenges, and other potential issues and resolve them before they impact the CEO.
• Anticipate the CEO's needs and proactively identify creative ways to improve efficiency, eliminate friction, and maximize the use of the CEO's time.
• Manage a combination of professional and light personal assistant responsibilities with discretion, sound judgment, and professionalism.
• Coordinate appointments, personal logistics, and other administrative needs as required.
• Handle last‑minute changes and unexpected requests calmly and efficiently in a fast‑paced environment.
• Maintain clear and professional communication with investors, board members, partners, employees, and other stakeholders on behalf of the CEO.
• Support the CEO in maintaining an organized schedule, ensuring priorities are clearly reflected in daily and weekly commitments.
• Use technology and AI tools effectively to streamline administrative workflows, improve organization, and increase productivity.
• Take ownership of assigned responsibilities and follow through to completion without requiring constant direction or supervision.
• Maintain strict confidentiality when handling sensitive business, financial, personal, or executive information.
• Adapt quickly to changing priorities and provide flexible support based on the evolving needs of the CEO and organization.

Required Qualifications

• Minimum 7 years of experience as an Executive Assistant supporting senior executives, founders, investors, or other high-level leaders.
• Demonstrated experience supporting a founder, high-level investor, CEO, or senior executive in a demanding professional environment.
• Exceptional calendar management skills, including experience managing complex schedules, competing priorities, and high-volume meeting coordination.
• Strong experience managing executive travel logistics, including flights, ground transportation, accommodations, and last‑minute changes.
• Experience working in a startup, high-growth company, venture capital fund, investment firm, or similarly fast‑paced environment.
• Strong technology skills and the ability to effectively incorporate AI and modern productivity tools into daily workflows.
• Comfort working in an unstructured, rapidly changing environment where priorities can shift quickly.
• Highly proactive with the ability to anticipate needs, identify potential issues, and solve problems independently.
• Excellent verbal and written communication skills with the ability to communicate professionally with senior executives, investors, board members, partners, and internal stakeholders.
• Strong judgment, discretion, and professionalism when handling confidential or sensitive information.
• Exceptional organizational and time-management skills with strong attention to detail.
• Ability to work independently, take ownership of responsibilities, and operate effectively without extensive supervision.
• Strong problem‑solving skills and the ability to remain calm and resourceful when handling unexpected changes or last‑minute requests.
• Ability to work onsite in Tribeca, New York, NY, five days per week.
• Ability to remain flexible with working hours and provide availability outside of standard business hours when required by the CEO's schedule.

About HRforGrowth

HRforGrowth is a full-service HR and talent partner built to support companies that are scaling, transforming, or navigating change. HRFG is globally recognized for delivering quality, speed, and cost‑effective talent solutions across every level of the workforce. Through its global talent acquisition practice, HRforGrowth applies world class rigor and precision to identifying exceptional professional and executive talent on behalf of its clients — from temporary staffing to permanent hourly workers through to placing C‑suite executives. HRforGrowth is presenting this opportunity in its capacity as the retained search partner and does not serve as the employer of record for this position.

Equal Employment Opportunity

In its recruiting and search practices, HRforGrowth does not discriminate on the basis of race, color, religion, national origin, age, marital status, physical or mental disability, sex, sexual orientation, gender, or gender identity, and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic.

HRforGrowth endeavors to advise the hiring organization to comply with all applicable federal, state, and local equal employment opportunity laws — including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) — in its hiring decisions, terms of employment, and workplace practices.

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