Executive Assistant to the CEO

Enigma Technologies; Los Angeles (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Enigma is seeking an Executive Assistant to directly support the CEO. The role blends executive and personal assistant duties, requiring adaptability in a fast-paced tech environment.

You will manage calendars, coordinate travel, and handle confidential logistics to keep the CEO focused and effective. You'll work closely with the CEO on special projects, events, and day-to-day operations, maintaining discretion and high professionalism.

Qualifications

• Experience supporting C-level executives in fast-paced settings.
• Very high responsiveness, discretion, and attention to detail.
• Excellent written and verbal communication.
• Proactive and adaptable with strong time-management skills.

Responsibilities

• Provide timely service to clients, investors, candidates, and stakeholders.
• Manage internal and external meetings, events, and a fast-moving calendar.
• Coordinate meetings, travel reservations, itineraries, and logistics for the CEO.
• Handle personal assistant responsibilities and day-to-day logistics as needed.
• Assist the CEO with special projects and events.
• Maintain professionalism and confidentiality in sensitive matters.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Google apps

Zoom

Tools

Google Workspace

Zoom

Scheduling apps

Job description

The Opportunity

Enigma is looking for an Executive Assistant to support our CEO. We are looking for someone to be warm, welcoming, detail-oriented, comfortable speaking to anyone including C-level executives, and willing to help with whatever task is needed, big or small. This role will include a mix of executive and personal assistant responsibilities, so we’re looking for someone who is comfortable jumping between business priorities and personal logistics to help the CEO stay focused and effective. Things move very quickly at Enigma so you should be highly adaptive and thrive in a fast-paced environment where you can flex your creative muscles when solving tough problems.

As the Executive Assistant to the CEO, you’ll be responsible for scheduling internal and external meetings, coordinating travel, assisting with time management, handling personal and professional logistics, and taking on special projects as needed.

What You’ll Do

• Provide excellent, timely service to clients, investors, candidates, and other internal and external stakeholders
• Manage internal and external meetings, events, and a fast-moving calendar
• Coordinate meetings, travel reservations, itineraries, and logistics for the CEO
• Handle personal assistant responsibilities and day-to-day logistics as needed, including appointments, reservations, errands, and other personal requests
• Assist the CEO with special projects and events, jumping in wherever needed to get things done
• Maintain a high degree of professionalism, discretion, and confidentiality when handling sensitive business and personal matters

What Makes This Role Exciting?

• Exposure: You will work directly with the CEO and have visibility into many different parts of the company and business
• Network: You will build a strong network within the tech industry
• Variety: No two days will look exactly the same, you’ll work across business priorities, personal logistics, events, travel, and unexpected needs
• Creativity: You will find creative and scrappy solutions to get things done

Our Ideal Candidate

• Prior experience supporting C-level executive(s) in a fast-paced environment, ideally with a combination of executive and personal assistant responsibilities
• A high level of responsiveness, discretion, and attention to detail
• Exceptional written and verbal communication skills
• A service-oriented mindset and willingness to take on tasks of all sizes
• Ability to think on your feet, anticipate needs, and act quickly when making decisions
• Commanding knowledge of Google applications and Zoom
• Familiarity with booking travel, scheduling apps, and other productivity software

About Us

At Enigma, we’re building the single, most reliable source of data on businesses to power the future of financial services. By engineering better data from hundreds of public and third-party sources, we aim to tell the complete story of every business, so that companies of every size can access the financial services they need to grow and thrive. Our core values – generosity, curiosity, ingenuity, & drive – guide everything we do, from how we make our most important product decisions to how we work with and support one another on a daily basis. We’re a team of curious, driven individuals with diverse backgrounds and skills, but we’re all passionate about engineering deeper understanding through data—together. If this resonates, we would love to hear from you!

We are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Salary Range: $80,000-$120,000

A note on salary ranges: we pride ourselves on paying competitively for our size and industry. Salary is one piece of a total Enigma compensation package that includes additional benefits and opportunities. All of our compensation packages include equity because we believe 100% of Enigma employees should have the option to purchase ownership in the company and benefit from the value we’re creating together.