Executive Assistant to the CEO

By the Bay Health; Larkspur (CA); Hybride; USD 95 000 - 140 000; Plein temps

Résumé du poste

By the Bay Health is seeking an Executive Assistant to support the Chief Executive Officer in a hybrid role based at our Larkspur, CA office. The role includes coordinating the CEO’s calendar, meetings, travel, and communications, and ensuring smooth administrative operations for the CEO’s office.

Qualifications include a Bachelor’s degree or equivalent, with a Master’s degree preferred, and prior senior executive assistant experience.

Qualifications

• Bachelor’s degree (B. A.) or equivalent from four-year college; or equivalent combination of education and experience.
• Master’s degree preferred.

Responsabilités

• Coordinates the schedule of the Chief Executive Officer and arranges meetings and travel.
• Coordinates and prepares materials for meetings, transcribes minutes, and handles follow-ups.
• Arranges conference room reservations, setup, and meals or refreshments.
• Acts as liaison with senior management, CEO reports, boards and committees, and external partners.
• Monitors governance requirements and organizational bylaws related to administration.

Connaissances

Calendar management

Travel coordination

Meeting coordination

Communication with executives

Formation

Bachelor’s degree (B. A.) or equivalent

Master’s degree preferred

Description du poste

By The Bay Health, a non-profit established in 1975, set the standard for hospice in the U.S. by emphasizing the role of the patient in making important medical decisions. Our spectrum of home-based services now includes Skilled Home Health Care, Palliative Care, Adult Hospice Care and Pediatric Care. Our team approach strives to address practical, social, emotional and spiritual aspects of care, with the goal to maximize quality of life for our patients, caregivers and families.

This full-time position offers competitive pay, generous benefits and a supportive work environment.

This is an exciting opportunity to join our mission-driven organization in a key role supporting our dynamic and authentic CEO in driving a meaningful impact every day. If you enjoy running seamless operations, solving problems, having variety to your day, and being part of a collaborative leadership team, our Executive Assistant role could be a perfect fit! TheExecutive Assistant reports to the Chief Executive Officer and performs executive assistance necessary for the smooth operation of the administrative aspects of the Chief Executive Officer’s office. This role manages and oversees all day-to-day administrative functions, scheduling of appointments, meeting decisions, social engagements and events, special projects, and communication activities for the Chief Executive Officer.

Schedule:

Monday - Friday; 8:30am - 5:00pm

Location:

Hybrid - Monday-Friday onsite at our Larkspur, CA office, Friday remote

By the Bay Health follows all CDPH vaccine requirements for healthcare personnel.

Essential Duties & Responsibilities include (but are not limited to):

• Coordinates the schedule of the Chief Executive Officer, and makes appropriate arrangements for meetings and out-of-the-area travel
• Coordinates and prepares materials for meetings, transcribing minutes, and handling of follow-ups from meetings as required or requested by Chief Executive Officer
• Arranges conference room reservation, setup, and meals and/or refreshments
• Expedites the flow of work through the Chief Executive Officer’s office. Maintains a file on general duties and assignments of those reporting to the Chief Executive Officer relating to deadlines and assignments to properly direct inquiries and monitor deadlines
• Acts as liaison with senior management, other direct reports of the CEO, boards and committee members, and others both internal and external to the organization
• Helps establish and maintain positive relationships with outside entities and individuals, boards and committee members, and staff
• Implements and monitors requirements of regulatory entities as they pertain to corporate structure and other routine operational matters related to governance and/or administration. Tracks and monitors compliance with organizational bylaws and board regulations

Education/Experience:

• Bachelor’s degree (B. A.) or equivalent from four-year college; or equivalent combination of education and experience. Master’s degree preferred.
• Experience as a senior level executive assistant

Pay Range:

$95K - $140K annually

By the Bay Health is proud to serve our community as an equal employment opportunity employer. Everyone is valued and welcome at BTBH. Our organization is committed to diversity, equity and continues to build a culture of inclusion by recruiting, screening, hiring and retaining any qualified individual without regard to age, race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, disability, marital status, registered domestic partner status, citizenship, physical or mental disability, legally protected medical condition, family care status, military care status, veteran status or any other consideration made unlawful by Federal, state, or local laws.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in By the Bay Health’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.