Executive Assistant to the CEO

Monarch; Emeryville (CA); Presencial; USD 34.000 - 83.000; A tiempo parcial

Descripción de la vacante

Monarch in Emeryville, California, is seeking a part-time Executive Assistant to support the CEO. You’ll manage the calendar, coordinate travel, prepare for meetings, and ensure follow-through on commitments.

This role suits someone who notices what needs to happen, asks good questions, and works independently as priorities shift. Strong communication and meticulous attention to detail are essential.

Formación

• Experience supporting an executive or managing complex administrative work.
• Strong judgment and discretion with confidential information.
• Clear, precise written and verbal communication.
• Close attention to detail and a record of following work through to completion.
• Initiative, sound prioritization, and the ability to make progress without constant direction.
• Comfort learning new tools and working through unfamiliar problems.

Responsabilidades

• Manage the CEO’s calendar, coordinate meetings, and resolve scheduling conflicts with care for priorities and preparation time.
• Arrange travel and maintain clear itineraries, including changes as they arise.
• Help organize correspondence, draft clear replies, and track requests that need a response.
• Prepare meeting agendas and materials so the CEO has the context needed to make good use of each conversation.
• Track decisions, commitments, and next steps. Follow up with the right people and bring unresolved items forward.
• Anticipate practical needs and improve the routines that keep daily work organized.

Conocimientos

Executive support

Calendar management

Travel coordination

Communication

Discretion

Problem solving

Descripción del empleo

We offer opportunities to do your life’s work while helping solve one of the most important technical and moral challenges of our time.

Part-time · Approximately 10–20 hours per week · In person in Emeryville, California

We’re looking for an Executive Assistant to support Monarch’s CEO. You’ll manage the calendar, coordinate travel, prepare for meetings, and follow through on commitments. You’ll help protect time for the decisions and relationships that matter most, while making sure the details are handled.

This role calls for someone who notices what needs to happen, asks good questions, and takes responsibility for getting it done. You should be comfortable working independently, adjusting when priorities change, and communicating clearly with people inside and outside the company.

Responsibilities

• Manage the CEO’s calendar, coordinate meetings, and resolve scheduling conflicts with care for priorities and preparation time.

• Arrange travel and maintain clear itineraries, including changes as they arise.

• Help organize correspondence, draft clear replies, and track requests that need a response.

• Prepare meeting agendas and materials so the CEO has the context needed to make good use of each conversation.

• Track decisions, commitments, and next steps. Follow up with the right people and bring unresolved items forward.

• Anticipate practical needs and improve the routines that keep daily work organized.

Qualifications

• Experience supporting an executive or managing complex administrative work.

• Strong judgment and discretion with confidential information.

• Clear, precise written and verbal communication.

• Close attention to detail and a record of following work through to completion.

• Initiative, sound prioritization, and the ability to make progress without constant direction.

• Comfort learning new tools and working through unfamiliar problems.

Working arrangement

This is a part-time role, approximately 10–20 hours per week, working in person in Emeryville, California, and supporting Monarch’s CEO.

To learn more, visit monarchlabs.org.