Executive Assistant to the Athletic Director

Opt For Healthy Living; Sacramento, Northern (CA, KY); Hybride; USD 59 000 - 86 000; Plein temps

Résumé du poste

Sacramento State seeks an Executive Assistant to the Athletics Director. The role manages the AD’s calendar, meetings, travel, and confidential materials, acting as a key liaison with campus and community stakeholders.

It also coordinates staff recruitment, payroll, timekeeping, and personnel actions under AD oversight. The position requires confidential handling, strong organizational skills, and the ability to work with diverse stakeholders in a fast-paced environment.

Qualifications

• Equivalent to a bachelor's degree and two years of relevant experience.
• Experience supporting an executive with complex calendars and travel.
• Experience coordinating personnel processes (recruitment, payroll, timekeeping).

Responsabilités

• Manage executive calendar, meetings, travel, and confidential materials.
• Coordinate recruitment, appointments, payroll, timekeeping, and personnel actions.
• Serve as liaison with campus and community stakeholders.

Connaissances

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Confidential handling

Formation

Bachelor's degree or equivalent

Outils

Payroll systems

HR processes

Description du poste

Executive Assistant to the Athletic Director

Job no: 562281
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Priority Application Date (Posting will remain open until filled): Tuesday, October 20, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Athletics Director (AD), the Executive Assistant provides executive-level administrative support to the AD and helps coordinate the day-to-day priorities of the AD’s office. The position manages the AD’s calendar, meetings, travel, correspondence, briefing materials, follow-up activities, and other confidential or sensitive matters, while serving as a key liaison with campus and community stakeholders. The incumbent also coordinates community relations requests and engagement opportunities on behalf of the AD and Athletics.

The Executive Assistant also provides administrative coordination for Athletics personnel, recruitment, appointment, timekeeping, and payroll processes with Assistant Athletic Director for Personnel and Administrative Services oversight. Responsibilities include coordinating staff recruitments and renewals; processing and tracking personnel actions for staff, casual workers, emergency hires, special consultants, and student assistants; administering departmental timekeeping and payroll activities; maintaining confidential personnel records; and coordinating with appropriate campus offices to ensure personnel actions are completed accurately and timely.

FLSA

Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range

$ 5,274.00 per month (Step 1 )

CSU Classification Salary Range

$ 5,274.00 per month (Step 1) -7,684.00 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Work Hours

Monday - Friday, 8 AM - 5 PM. Occasional evening and weekend work required.

Department Information

The program of Intercollegiate Athletics is organized and conducted as an integral part of the total educational program of the University. Academic excellence and athletic accomplishments go hand in hand at Sacramento State. There are three separate and unique missions in this program: to contribute to the educational objectives of the University; to provide a healthy, competitive athletic experience to individual student-athletes; to serve as a public relations vehicle within the community.

The Department of Intercollegiate Athletics offers both academic courses and an intercollegiate athletics program. Academic courses offer the opportunity for individuals to gain knowledge and understanding in a particular area of expertise related to intercollegiate athletics.

Sacramento State has made a strong commitment to the achievement of national excellence at the NCAA Division I level. It also is committed to maintaining an equitable program between men and women.

Intercollegiate Athletics are members of the Big West, Western Athletic Conference, Mountain Pacific Sports Federation and American Athletic Conferences. http://hornetsports.com/landing/index

Minimum Qualifications

Experience and Education:

• Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Required Qualifications

Experience

• Experience providing advanced administrative support to an executive or senior administrator, including coordinating complex calendars, meetings, travel, correspondence, briefing materials, confidential matters, and follow-up activities.


• Experience coordinating multiple projects, priorities, and activities involving internal and external stakeholders in a complex organizational environment.


• Experience coordinating administrative personnel processes such as recruitment, appointments, renewals, payroll, timekeeping, and related employment transactions.

Knowledge, Skills, and Abilities

• Working knowledge of executive-level administrative practices and demonstrated ability to independently organize, prioritize, and coordinate activities necessary for the effective operation of an executive office.


• Strong organizational and project coordination skills, including the ability to manage competing priorities, anticipate administrative needs, monitor timelines, and facilitate timely follow-through.


• Ability to exercise sound judgment and discretion in evaluating and prioritizing requests and information; gathering, evaluating, and summarizing relevant information; and determining matters requiring executive attention, action, or referral.


• Advanced written, verbal, and interpersonal communication skills, including the ability to prepare executive-level correspondence, reports, presentations, and briefing materials and effectively interact with senior leadership and internal and external stakeholders.


• Working knowledge of personnel and payroll administrative processes and the ability to coordinate transactions, review documentation for completeness and procedural compliance, monitor deadlines, resolve routine processing issues, and appropriately refer matters requiring specialized Human Resources expertise.


• Ability to establish and maintain effective working relationships and coordinate activities with University leadership, Athletics personnel, campus offices, community organizations, and external partners.


• Ability to maintain strict confidentiality, exercise discretion with sensitive executive and personnel matters, and work independently in a fast-paced environment with changing priorities and deadlines.


• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Work Schedule Requirements:

• Ability to work occasional evenings, weekends, and holidays and respond to time-sensitive matters outside of regular business hours when necessary to support Athletics operations and executive activities.

Condition of Employment:

• Satisfactory completion of the background check process.

Preferred Qualifications

• Experience working in intercollegiate athletics.


• Experience providing executive administrative support in a higher education environment.


• Experience coordinating personnel and payroll transactions in a higher education or similarly complex organization.


• Familiarity with higher education personnel systems and processes.


• Foundational knowledge of NCAA rules and regulations.

Documents Needed to Apply

• Resume

Failure to upload these documents may result in disqualification.

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

“As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.”

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity

California State University, Sacramento is an Affr and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

Jeanne Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Learn more about working at the California State University and the impact of our mission.

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