Center for California Studies Program Coordinator

The California State University; Sacramento, Northern (CA, KY); Hybrid; USD 51,000 - 64,000; Full time

Job summary

The Center for California Studies at Sacramento State is seeking a Program Coordinator (Administrator Support Coordinator II) to coordinate administrative functions including the Capital Fellows Programs. The incumbent will provide support to all Center programs, projects and events, and may be assigned a variety of other work in support of Center-related initiatives.

The role requires strong English language skills, office software proficiency, and the ability to manage multiple priorities

Qualifications

• Thorough knowledge of English grammar, punctuation and spelling.
• Thorough knowledge of office systems and ability to use Microsoft Office products.
• Ability to independently handle multiple priorities from different managers.
• Ability to apply policies and procedures where guidelines may not exist.
• Knowledge of budget policies and procedures.
• Ability to perform business math, track financial data, and make projections.
• Ability to draft correspondence and standard reports.
• Ability to handle interpersonal contacts across levels.
• Ability to coordinate travel and scheduling for multiple parties.
• Ability to work independently and as part of a team.
• Ability to troubleshoot/ solve problems.
• Commitment to maintaining an inclusive work environment.

Responsibilities

• Coordinate and implement administrative functions of the Center for California Studies.
• Provide support to Center programs, projects and events.
• Assist in Capital Fellows Programs and related initiatives.
• Support travel arrangements and scheduling for multiple parties.
• Work with Center staff to maintain smooth office operations.

Skills

English grammar

MS Office

Prioritization

Communication

Education

High school diploma

Job description

Center for California Studies Program Coordinator

Job no: 562357
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Priority Application Deadline: Thursday, October 15th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Center for California Studies Program Coordinator (Administrator Support Coordinator II) position coordinates, implements, and assists in the critical administrative functions of the Center for California Studies including the Capital Fellows Programs. The incumbent will provide support to all Center programs, projects and events and may be assigned a variety of other work in support of Center-related initiatives.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $4,543 per month (Step 3) -$5,762 per month (Step 15)

CSU Classification Salary Range: $4,367 per month (Step 1) -$6,362 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: Monday - Friday, 8am - 5pm; occasional overtime

Department Information

A Gateway to Public Service & Leadership

The Center for California Studies is based at Sacramento State – the “Capital Campus” of the California State University.

Being located in California’s capital strategically positions the Center to be the link between the University and the three branches of California’s government, think tanks, other universities, and outside partnerships involved with public service in California. This, paired with our extensive research, academic programming, and position as part of the country’s largest public university system makes us uniquely equipped to fulfill our mission to bridge academia and government in the service of strengthening California’s democracy.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

RequiredQualifications

• Thorough knowledge of English grammar, punctuation and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages, such as Microsoft Office systems (Word, Excel, Access, PowerPoint, and Publisher).
• Ability to independently handle multiple work unit priorities and projects from different managers.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Ability to coordinate a high volume of travel and scheduling needs for multiple parties.
• Ability to work independently and as part of a team.
• Ability to troubleshoot/ solve problems without supervision.
• Ability to exercise appropriate judgement as needed to work and solve problems independently, especially as it relates to compliance with university travel requirements.
• Commitment to maintaining a welcoming and inclusive work environment withdiverse colleagues and constituents including faculty, students, staff, and members of the community.

PreferredQualifications

• Experience working in an institution of higher education.
• Familiarity with California state government, including procedures and protocols of California’s three branches of government.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. T

The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

“As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.”

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Aff

Jeanne Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.