Executive Assistant to the Administrator & President

A Peace of Mind Caregivers; Las Vegas (NV); On-site; USD 45,000 - 75,000; Full time

Job summary

A Peace of Mind Caregivers is seeking an Assistant to the Administrator & President in Las Vegas, NV. This hands-on role provides executive and administrative support to agency leadership, coordinating calendars, documents, and communications while safeguarding confidential information in a fast-paced home care setting.

The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities with minimal supervision.

Qualifications

• High school diploma or equivalent.
• Experience in administrative, healthcare, home care, executive support.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Ability to maintain strict confidentiality.
• Ability to prioritize urgent administrative matters.
• Proficiency with Microsoft Word, Excel, Outlook, and Microsoft Teams.
• Ability to learn electronic health record, scheduling, and home care management systems.

Responsibilities

• Provide direct administrative support to the Administrator and President.
• Manage calendars, appointments, meetings, reminders, and deadlines.
• Schedule and coordinate internal and external meetings.
• Prepare agendas, correspondence, reports, spreadsheets, presentations, and other materials.
• Draft professional emails, letters, notices, and internal communications.
• Monitor pending matters and follow up with staff.
• Maintain organized electronic files and executive records.
• Assist with special projects and company initiatives.
• Handle confidential information with discretion.
• Communicate with employees, caregivers, clients, vendors, and partners on leadership's behalf.

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Discretion and confidentiality

Multitasking

Professional telephone etiquette

Independent work

Education

High school diploma or equivalent

Associate's or bachelor's degree in Business/Healthcare Administration/Management/HR

Tools

Microsoft Word

Microsoft Excel

Outlook

Microsoft Teams

Electronic health record / home care management software

Job description

A Peace of Mind Caregivers is seeking an Assistant to the Administrator & President in Las Vegas, NV. This hands-on role provides executive and administrative support to agency leadership, coordinating calendars, documents, and communications while safeguarding confidential information in a fast-paced home care setting.

The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities with minimal supervision.