Executive Assistant to the Acting Publisher & CEO
The Washington Post
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Benefits offered by this job
Job summary
The Washington Post is seeking an Executive Assistant to the Acting Publisher & CEO to support the Office of the CEO. You will anticipate needs, protect the CEO's time, and ensure calendars, travel, and daily operations run smoothly.
You will collaborate across the organization with leaders from Communications, Finance, HR, Legal, and others to coordinate enterprise initiatives and VIP engagements. The role requires five+ years supporting C-suite executives and a proven track record of
Qualifications
- Minimum of five years of progressively responsible experience supporting C-suite executives
- Experience managing executive calendars, travel, communications, and high-profile meetings
- Strong organizational, planning, and project coordination skills
- Ability to exercise sound judgment, prioritize competing demands, and make informed decisions with limited direction
- Outstanding written and verbal communication skills with experience drafting executive correspondence, presentations, and briefing materials
- Demonstrated ability to manage highly confidential information with discretion, professionalism, and integrity
- Strong relationship-building skills with the ability to collaborate effectively across all organizational levels
- Experience coordinating executive events, travel logistics, hospitality, VIP engagements, and complex meeting planning
- Proficiency with Google Workspace, Microsoft Office, and expense management tools
- Comfortable working in a fast-paced, high-visibility environment where priorities shift quickly and responsiveness is essential
- Experience supporting executives within media, technology, government, nonprofit, or similarly dynamic organizations is preferred
- Familiarity with the Washington, D.C. business, government, and civic community, including local venues, vendors, and hospitality resources is preferred
- Demonstrated commitment to continuous improvement and creating exceptional executive and stakeholder experiences
Responsibilities
- Own the CEO's complex calendar, meeting cadence, and scheduling priorities to maximize executive effectiveness while balancing competing organizational demands
- Manage executive communications, correspondence, and email with professionalism and discretion, ensuring timely responses and consistent executive voice
- Coordinate domestic and international travel, executive security, logistics, accommodations, and detailed itineraries that enable productive and seamless business travel
- Prepare executive briefing materials, meeting agendas, research, presentations, and background information that allow informed, well-prepared decision making
- Partner with Executive Leadership Team members, Executive Assistants, Communications, Security, Facilities, Finance, Human Resources, and other stakeholders to coordinate enterprise initiatives and executive activities
- Lead the operational execution of executive meetings, Board interactions, VIP visits, publisher events, speaking engagements, and strategic company functions that reflect the professionalism of The Washington Post
- Administer executive expense management, awards programs, documentation, records, and office operations while maintaining accuracy, compliance, and operational efficiency
- Protect executive priorities by serving as a thoughtful gatekeeper who appropriately filters requests, manages competing demands, and ensures the CEO's time is invested where it delivers the greatest organizational value
- Strengthen Executive Office operations by identifying opportunities to improve processes, enhance organizational effectiveness, and continually elevate the experience of those who interact with the Office of the CEO
Skills
Tools
Job description
We're on a mission to deliver riveting storytelling for all of America. At The Washington Post, you'll help reinvent news. Our work is driven by a deep investigative spirit and enhanced by innovation to bring audiences closer to the stories that matter most.
We're on a mission to deliver riveting storytelling for all of America. At The Washington Post, you'll help reinvent news. Our work is driven by a deep investigative spirit and enhanced by innovation to bring audiences closer to the stories that matter most.
The Washington Post is powered by the passion and talent of our people. It takes all of us to reinvent news. Beyond our award-winning Newsroom and Opinions teams, we work across many departments, including Brand & Events, Communications, Customer Care, Engineering & Product, Finance, Human Resources, Legal, Marketing & Advertising, Print Operations, and Sales.
The EA to the Acting Publisher & CEO serves as a trusted partner and extension of the Office of the CEO, enabling executive leadership to focus on the organization's highest strategic priorities. This role drives the efficient operation of the Executive Office by coordinating executive priorities, anticipating needs, and ensuring exceptional execution across meetings, communications, travel, events, and daily operations. The EA protects the CEO's time, attention, and decision-making capacity through thoughtful prioritization, sound judgment, and proactive planning. They build productive relationships across the organization and with external stakeholders while representing the Executive Office with professionalism, discretion, and exceptional service. The EA continuously improves operations, processes, and experiences that elevate organizational effectiveness and executive leadership.
- You thrive in fast-paced environments where every day presents new challenges and opportunities to make an impact.
- You enjoy anticipating needs before others recognize them and take pride in ensuring every detail has been thoughtfully considered.
- You are energized by solving problems independently while exercising sound judgment and knowing when to elevate important decisions.
- You enjoy creating order from complexity through exceptional organization, planning, and follow-through.
- You value building trusted relationships and understand that exceptional service is rooted in professionalism, responsiveness, and discretion.
- You appreciate being the person who ensures everything behind the scenes runs seamlessly so leaders can perform at their best.
- You continually look for opportunities to improve processes, elevate the Executive Office, and create exceptional experiences for employees, executives, partners, and guests.
- You maintain the highest standards of confidentiality, integrity, and professionalism when managing highly sensitive information.
- Serve as a trusted extension of the Acting Publisher & CEO by anticipating needs, exercising independent judgment, and ensuring executive priorities are executed with excellence.
- Own the CEO's complex calendar, meeting cadence, and scheduling priorities to maximize executive effectiveness while balancing competing organizational demands.
- Manage executive communications, correspondence, and email with professionalism and discretion, ensuring timely responses and consistent executive voice.
- Coordinate domestic and international travel, executive security, logistics, accommodations, and detailed itineraries that enable productive and seamless business travel.
- Prepare executive briefing materials, meeting agendas, research, presentations, and background information that allow informed, well-prepared decision making.
- Partner with Executive Leadership Team members, Executive Assistants, Communications, Security, Facilities, Finance, Human Resources, and other stakeholders to coordinate enterprise initiatives and executive activities.
- Lead the operational execution of executive meetings, Board interactions, VIP visits, publisher events, speaking engagements, and strategic company functions that reflect the professionalism of The Washington Post.
- Administer executive expense management, awards programs, documentation, records, and office operations while maintaining accuracy, compliance, and operational efficiency.
- Protect executive priorities by serving as a thoughtful gatekeeper who appropriately filters requests, manages competing demands, and ensures the CEO's time is invested where it delivers the greatest organizational value.
- Strengthen Executive Office operations by identifying opportunities to improve processes, enhance organizational effectiveness, and continually elevate the experience of those who interact with the Office of the CEO.
- Minimum of five years of progressively responsible experience supporting C-suite executives, corporate officers, or senior executive leadership in a complex organization.
- Demonstrated experience independently managing executive calendars, travel, communications, and high-profile meetings involving internal and external stakeholders.
- Exceptional organizational, planning, and project coordination skills with the ability to manage multiple priorities simultaneously.
- Proven ability to exercise sound judgment, prioritize competing demands, and make informed decisions with limited direction.
- Outstanding written and verbal communication skills with experience drafting executive correspondence, presentations, and briefing materials.
- Demonstrated ability to manage highly confidential information with discretion, professionalism, and integrity.
- Strong relationship-building skills with the ability to collaborate effectively across all organizational levels.
- Experience coordinating executive events, travel logistics, hospitality, VIP engagements, and complex meeting planning.
- Proficiency with Google Workspace, Microsoft Office, calendar management systems, collaboration platforms, and expense management tools.
- Comfortable working in a fast-paced, high-visibility environment where priorities shift quickly and responsiveness is essential.
- Experience supporting executives within media, technology, government, nonprofit, or similarly dynamic organizations is preferred.
- Familiarity with the Washington, D.C. business, government, and civic community, including local venues, vendors, and hospitality resources is preferred.
- Demonstrated commitment to continuous improvement and creating exceptional executive and stakeholder experiences.
Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:
- Competitive medical, dental and vision coverage
- Company-paid pension and 401(k) match
- Three weeks of vacation and up to three weeks of paid sick leave
- Nine paid holidays and two personal days
- 20 weeks paid parental leave for any new parent
- Robust mental health resources
- Backup care and caregiver concierge services
- Gender affirming services
- Pet insurance
- Free Post digital subscription
- Leadership and career development programs
Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.
The salary range for this position is:
$105,600 - $176,000 Annual
The actual salary within this range will depend on individual skills, experience, and qualifications as they relate to specific job requirements. This position may be eligible for a bonus or incentive program, and a member of the Talent Acquisition team will discuss bonus payment terms and conditions during the interview process.
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