Executive Assistant to Chief Product Officer

500 WP Company LLC; United States; On-site; USD 85,000 - 128,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Pension and 401(k) match

Vacation and sick leave

Holidays and personal days

Parental leave

Mental health resources

Caregiver services

Pet insurance

Free Washington Post digital

Career development programs

Job summary

The Washington Post is seeking a high‑level Executive Assistant to support the Chief Product Officer and Product team. You will manage complex calendars, coordinate internal and external meetings, travel, and expenses, and keep executives focused on strategic priorities.

In this fast‑moving environment, you’ll anticipate scheduling conflicts, communicate clearly across teams, and help plan culture‑building events while upholding discretion and professionalism to protect sensitive information.

Qualifications

• Proven experience supporting senior leaders in a fast-paced environment.
• Strong calendar management skills with the ability to juggle shifting priorities.
• Excellent communication and follow-through, especially when coordinating across teams.
• High attention to detail, organization, and reliability.
• Discretion and professionalism when handling sensitive information.
• Calm and solution-oriented under schedule changes.

Responsibilities

• Manage highly dynamic calendars for the CPO and Product leadership, prioritizing meetings.
• Coordinate internal and external meetings, resolve conflicts, and adjust plans quickly.
• Monitor upcoming commitments and flag risks or overlaps.
• Provide meeting context, agendas, and pre-reads.
• Coordinate logistics, video links, room reservations, and attendee availability.
• Serve as primary contact for scheduling requests across teams.
• Book travel arrangements and manage expenses.
• Provide admin support for the Product team.
• Plan and execute culture-building events.

Skills

Senior leadership support

Calendar management

Cross-team coordination

Communication

Discretion

Attention to detail

Tools

Google Workspace

Slack

Zoom

Job description

Join the future of news We’re on a mission to deliver riveting storytelling for all of America. At The Washington Post, you’ll help reinvent news. Our work is driven by a deep investigative spirit and enhanced by innovation to bring audiences closer to the stories that matter most.

About Our Team

The Washington Post is powered by the passion and talent of our people. It takes all of us to reinvent news. Beyond our award‑winning News and Opinions teams, we work across many departments, including Brand & Events, Communications, Customer Care, Engineering & Product, Finance, Human Resources, Legal, Marketing & Advertising, Print Operations, and Sales.

Why This Role Matters

This role ensures that the Chief Product Officer (CPO) can operate at their highest level by keeping their schedules organized, aligned, and free of conflicts. By managing the daily flow of meetings and priorities, the EA helps both leaders stay focused on strategic work and maintain momentum across the organization.

What Motivates You

You enjoy creating order, clarity, and structure in fast-moving environments. You excel at anticipating scheduling needs and staying ahead of conflicts. You take pride in supporting senior leaders so they can operate at their best. You’re energized by being a trusted, reliable point of coordination for others.

How You’ll Support the Mission

• Manage highly dynamic calendars for the CPO, ensuring meetings are prioritized and aligned with organizational needs.
• Coordinate internal and external meetings, resolving conflicts, scheduling holds, and adjusting plans quickly as priorities shift.
• Monitor upcoming commitments and proactively flag risks, overlaps, or changes that may impact either executive’s day.
• Ensure executives have the necessary meeting context, agendas, and pre-reads (provided by others).
• Coordinate meeting logistics, including video links, room reservations, and attendee availability.
• Serve as a primary contact for scheduling requests and time-sensitive coordination across teams.
• Book travel arrangements and ensure proper travel documentation.
• Manage and submit executive’s expenses.
• Admin support for Product team.
• Plan and execute culture-building events such as pizza days, snack breaks, cake for birthdays, appreciation weeks, and seasonal team activities.

The Skills and Experience You Bring

• Proven experience supporting senior leaders in a fast-paced environment.
• Strong calendar management skills, with the ability to juggle shifting priorities and anticipate needs.
• Excellent communication and follow-through, especially when coordinating across teams.
• High attention to detail, organization, and reliability.
• Comfort handling sensitive information with discretion and professionalism.
• Ability to stay calm and solution-oriented when schedules or priorities change rapidly.

Preferred Qualifications

• Experience supporting technology, product, or executive leadership teams.
• Familiarity with Google Workspace, Slack, Zoom, and modern productivity tools.
• Prior experience in a role focused primarily on scheduling or operational coordination.

Collaboration makes us stronger. That’s why our offices are designed with open layouts, modern technology, and easy access to transportation. With certain exceptions for newsgathering and business travel, we work on‑site five days a week.

Compensation and Benefits

Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:

• Competitive medical, dental and vision coverage
• Company-paid pension and 401(k) match
• Three weeks of vacation and up to three weeks of paid sick leave
• Nine paid holidays and two personal days
• 20 weeks paid parental leave for any new parent
• Robust mental health resources
• Backup care and caregiver concierge services
• Gender affirming services
• Pet insurance
• Free Post digital subscription
• Leadership and career development programs

Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.

The salary range for this position is: $85,100 - $127,700 Annual. The actual salary within this range will depend on individual skills, experience, and qualifications as they relate to specific job requirements. This position may be eligible for a bonus or incentive program, and a member of the Talent Acquisition team will discuss bonus payment terms and conditions during the interview process.