Executive Assistant to the CFO

The Washington Post; United States; On-site; USD 74,000 - 111,000; Full time

Benefits offered by this job

Medical coverage

Pension

Paid vacation

Paid holidays

Parental leave

Mental health resources

Caregiver services

Pet insurance

Job summary

The Washington Post is seeking an experienced Executive Assistant to support the CFO in a fast-paced, high-stakes finance environment. You will manage calendars, coordinate cross-functional meetings, prepare materials for meetings, and help the finance team stay organized and efficient.

We value discretion, strong communication, and proactive problem-solving, with a focus on confidentiality and strategic partnership to enable the CFO and finance leadership to perform at their best.

Qualifications

• 7+ years of executive support experience, preferably for a financial executive.
• 2+ years in operations or project management and process improvements.
• Experience reviewing, tracking, and managing contracts.
• Professional maturity with calmness under pressure.
• Excellent attention to detail and interpersonal skills.
• Strong organizational and cross-functional coordination abilities.
• Proficient with Microsoft Office, Google Suite, and rapid learning of new tools.
• Comfort with AI-enabled productivity tools and maintaining confidentiality.

Responsibilities

• Manage executive’s schedule, meetings, reminders, and materials.
• Observe team dynamics and provide timely reports to leadership.
• Prepare accurate reports on developments and opportunities.
• Act as a trusted advisor with practical recommendations.
• Support decision making by coordinating with departments and stakeholders.
• Draft, proofread, and edit professional correspondence and presentations.
• Leverage productivity tools and AI solutions to improve efficiency.
• Provide project management support for internal and external events.
• Attend CFO staff meetings and track action items across directors.

Skills

Executive support

Operations

Project management

Contract management

Confidentiality

Interpersonal skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Editing and proofreading

AI-enabled productivity tools

Tools

Microsoft Office

Google Suite

Job description

Join the future of news

We’re on a mission to deliver riveting storytelling for all of America. At The Washington Post, you’ll help reinvent news. Our work is driven by a deep investigative spirit and enhanced by innovation to bring audiences closer to the stories that matter most.

About Our Team

The Washington Post is powered by the passion and talent of our people. It takes all of us to reinvent news. Beyond our award-winning News and Opinions teams, we work across many departments, including Brand & Events, Communications, Customer Care, Engineering & Product, Finance, Human Resources, Legal, Marketing & Advertising, Print Operations, and Sales.

Why This Role Matters

The Executive Assistant to the Chief Financial Officer (CFO) is a critical partner in ensuring the success of The Washington Post’s financial leadership. This role requires a high level of professionalism, confidentiality, and strategic awareness, providing seamless administrative and operational support to the CFO while navigating a fast-paced, high-stakes environment. The ideal candidate is a proactive problem-solver with exceptional organizational skills, a service-minded attitude, and the ability to manage competing priorities with discretion, efficiency, and diplomacy.

You’ll be responsible for maintaining the CFO’s calendar, coordinating cross-functional meetings, managing communications, and supporting the broader Finance team through administrative coordination and internal event planning. This is an opportunity to contribute meaningfully to the success of our finance function while working closely with senior leaders at The Washington Post.

What Motivates You

You thrive on supporting a senior leader in a complex, fast-moving organization.

You take initiative, anticipate needs, and provide solutions before problems arise.

You take initiative, anticipate needs, and provide solutions before problems arise.

You are energized by juggling multiple priorities and keeping everything organized.

You enjoy being the reliable force behind the scenes that helps an executive and their team thrive.

You build strong, trusting relationships across functions and with all levels of an organization.

How You’ll Support The Mission

Manage executive’s schedule by scheduling meetings, reminding about upcoming appointments or reschedules, alerting about time-sensitive emails and requests, and preparing materials for meetings and events.

Observe and monitor team dynamics, interactions, and performance.

Provide accurate and timely reports to the executive, highlighting key developments, concerns, and opportunities within the team.

Act as a trusted advisor to the executive, offering valuable perspectives and recommendations based on the observations and analysis.

Support executive’s decision making for specific meetings, projects, or events by understanding the roles and responsibilities of employees in different departments within the organization, building relationships with colleagues across teams, and gathering and synthesizing relevant information to ensure successful outcomes.

Draft, proofread, and edit professional correspondence, and basic presentation materials using available technology to improve quality and efficiency.

Leverage productivity tools, automation, and AI-enabled solutions thoughtfully.

Provide project management support and assistance at key internal and external events across the company.

Attends CFO direct reports meeting, sends a summary email to the finance department, keeps track of action items for the directors, ensures weekly updates are filled out timely by the directors.

Support scheduling meetings with external guests by greeting the guests, completing security checks, and setting up food and drinks.

Provide budgeting support, invoice review and contract management.

The Skills and Experience You Bring

• At least 7 years of executive support experience; experience supporting a financial executive is a plus.
• 2+ years of experience in operations, project management, process improvements, etc.
• Experience reviewing, tracking, and managing contracts.
• Professional maturity and ability to remain calm and flexible under pressure.
• Outstanding interpersonal skills and attention to detail.
• Proven organizational acumen and interdepartmental coordination skills.
• Expertise with Microsoft Office, Google Suite, and other products and the ability to quickly learn new software tools and systems.
• Demonstrated curiosity and comfort using AI-enabled productivity tools and automation to improve efficiency, organization, and quality of work, with sound judgement around confidentiality, accuracy, and appropriate use.
• Ability to maintain confidentiality of sensitive business and people matters.
• Ability to multitask and prioritize workload with minimal supervision.
• Excellent editing and proofreading skills.
• Strong consulting and project management skills.
• Excellent verbal and written communication skills.
• Ability to work fast and well under pressure.

Collaboration makes us stronger. That’s why our offices are designed with open layouts, modern technology, and easy access to transportation. With certain exceptions for newsgathering and business travel, we work on‑site five days a week.

Compensation and Benefits

Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:

• Competitive medical, dental and vision coverage
• Company‑paid pension and 401(k) match
• Three weeks of vacation and up to three weeks of paid sick leave
• Nine paid holidays and two personal days
• 20 weeks paid parental leave for any new parent
• Robust mental health resources
• Backup care and caregiver concierge services
• Gender affirming services
• Pet insurance
• Free Post digital subscription
• Leadership and career development programs

Benefits may vary based on the job, full-time or part‑time schedule, location, and collectively bargained status.

The salary range for this position is: $74,000 - $111,000 Annual

The actual salary within this range will depend on individual skills, experience, and qualifications as they relate to specific job requirements.

This position may be eligible for a bonus or incentive program, and a member of the Talent Acquisition team will discuss bonus payment terms and conditions during the interview process.

We’re on a mission to deliver riveting storytelling for all of America. At The Washington Post, you’ll help reinvent news. Our work is driven by a deep investigative spirit and enhanced by innovation to bring audiences closer to the stories that matter most.

We are powered by the passion and talent of our people. It takes all of us.

Join the future of news.