Executive Assistant to Temple Leadership

Jewish Staffing; Fairfax Station (VA); On-site; USD 52,000 - 70,000; Full time

Job summary

Temple B’nai Shalom in Fairfax Station, VA is seeking an Executive Assistant to support the Rabbi and Executive Director. The role involves managing communications, calendars, lifecycle events, and congregant care with confidentiality and professionalism.

Ideal candidates are organized, patient, and resourceful, able to balance multiple priorities, and comfortable interacting with staff, committees, and congregants. Full-time on-site position with standard synagogue hours.

Qualifications

• Strong interpersonal skills for warm, professional communication with congregants.

Responsibilities

• Welcoming: Answer main phone line and temple email, route inquiries appropriately.
• Scheduling: Maintain internal and external temple calendars.
• Lifecycle Events: Coordinate B’nai Mitzvah appointments; arrange maintenance; order supplies; set up Boxcast links.
• Congregant Care: Generate Yahrzeit notices; update Mi Shebeirach list; send milestone cards.
• Donations and Acknowledgments: Process contributions; run donation reports; mail donor letters.
• Membership Records: Update temple database and manage ShulCloud forms.
• Communications: Produce weekly email and quarterly newsletter; gather content; design materials in Canva.
• Operations: Oversee Oneg, room setups, and building supplies.
• Community Outreach: Coordinate LCAC food donations for pickup.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Willingness to learn synagogue systems

Tools

Microsoft Office

Canva

ShulCloud

Job description

Temple B’nai Shalom in Fairfax Station, VA is seeking an Executive Assistant to support the Rabbi and Executive Director. The role involves managing communications, calendars, lifecycle events, and congregant care with confidentiality and professionalism.

Ideal candidates are organized, patient, and resourceful, able to balance multiple priorities, and comfortable interacting with staff, committees, and congregants. Full-time on-site position with standard synagogue hours.