Executive Assistant to SVP, Sales & Marketing

Hilton Grand Vacations; Honolulu (HI); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

Life insurance

Stock purchase plan

Paid time off

Paid sick days

Parental leave

Recognition program

Learning opportunities

Discount travel

Work-life balance

Job summary

Hilton Grand Vacations in Hawaii seeks an Executive Assistant I to provide comprehensive clerical and administrative support to the Senior Vice Presidents of Sales and Marketing. The role emphasizes calendar management, travel arrangements, meeting preparation, and handling confidential documents in a fast-paced, professional environment.

Applicants should have at least two years of clerical or administrative experience, strong MS Office skills, and excellent interpersonal communication.

Qualifications

• 2+ years of clerical, administrative support, and/or office work experience.
• 1+ year of customer service experience.
• Interacts with all levels of customers/guests, managers and executives.
• Strong interpersonal skills and attention to detail.
• Flexible work schedule; travel as required.
• Proficient with MS Office (Outlook, Word, Excel, Teams).
• Desirable: 5+ years admin support, 3+ years Sales/Marketing in timeshare, fluent in Japanese and English, Visio or similar PM software.

Responsibilities

• Provides clerical and administrative support to SVPs; generates and creates reports.
• Manages calendars, scheduling, meeting logistics and travel for SVPs.
• Prepares agendas, talking points, and presentations for executive meetings.
• Coordinates meetings and events in Hawaii; handles confidential information with discretion.
• Supports travel planning, expense reporting, and coordination with partners.

Skills

Clerical experience

Administrative support

Customer service

MS Office

Education

High School Diploma

Tools

MS Office Suite

Job description

Hilton Grand Vacations in Hawaii seeks an Executive Assistant I to provide comprehensive clerical and administrative support to the Senior Vice Presidents of Sales and Marketing. The role emphasizes calendar management, travel arrangements, meeting preparation, and handling confidential documents in a fast-paced, professional environment.

Applicants should have at least two years of clerical or administrative experience, strong MS Office skills, and excellent interpersonal communication.