Executive Assistant to SVP | Flexible Hours | Advanced Excel

Sysco; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Sysco in Houston is seeking an experienced Executive Assistant to support the Senior Vice Presidents and Executive Officers. You will manage complex calendars, coordinate travel, prepare reports, and draft correspondence, acting as the primary liaison with internal and external clients.

The role requires exceptional written and verbal communication, strong organizational skills, and the ability to handle sensitive information with discretion. Local candidates only for on‑site office in Houston.

Qualifications

• High School diploma required.
• Bachelor's degree preferred.
• Minimum of 5 years of professional administrative experience required or equivalent.
• 2+ years of experience supporting Senior Vice Presidents and/or Executive Vice Presidents preferred.
• Certified Professional Secretary (CPS) certification preferred, but not required.

Responsibilities

• Provides administrative support to the Executive Officer, including detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
• Act as the point of contact between the Executive Officer and internal/external clients.
• Coordinates meetings and special events, including attendee management, materials preparation, and room set‑up and issue resolution. Requires strong project management skills.
• Manages the flow of information to the executive officer: receive and screen phone calls, open and sort mail, and summarize reports and memos that are received.
• Prepares and formats information for internal and external distribution. Includes writing emails, letters and memos, compiling data for reports, creating presentations, writing reports, editing, proofreading, and other information preparation duties.
• Develops and maintains databases for various projects.
• Creates spreadsheets using MS Excel (advanced skills required).
• Positively embraces other initiatives as they occur.

Skills

Calendar management

Expense report management

Travel coordination

Meeting coordination

PowerPoint

Excel

Communication skills

Written communication

Education

High School diploma

Bachelor's degree

Tools

MS Word

Outlook

Job description

Sysco in Houston is seeking an experienced Executive Assistant to support the Senior Vice Presidents and Executive Officers. You will manage complex calendars, coordinate travel, prepare reports, and draft correspondence, acting as the primary liaison with internal and external clients.

The role requires exceptional written and verbal communication, strong organizational skills, and the ability to handle sensitive information with discretion. Local candidates only for on‑site office in Houston.