Executive Assistant to Site Leadership | Travel & Calendar

XNRGY Climate Systems, Inc.; Mesa (AZ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical and dental insurance

401 K

Employee Assistance Program

Job summary

XNRGY Climate Systems, Inc. in Mesa, AZ is seeking a highly organized Executive Assistant to provide comprehensive support to our Site Leadership team at the U.S. Headquarters.

The role handles complex calendars, travel coordination, and confidential information with discretion to enable leadership to focus on strategic growth in the climate solutions industry. The ideal candidate thrives in a fast-paced environment, supports multiple executives, and collaborates with internal teams and partners

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred; equivalent experience accepted.
• 5+ years of experience as an Executive Assistant or Administrative Assistant supporting senior leadership.
• Proven ability to manage multiple priorities in a dynamic, high-growth environment.
• Exceptional organizational skills with keen attention to detail and problem-solving abilities.
• Strong written and verbal communication skills; professional demeanor and emotional intelligence.

Responsibilities

• Manage and maintain site leader’s calendar across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents for site leadership.
• Screen and prioritize incoming calls, emails, and requests; act as a gatekeeper to optimize site leader’s time.
• Organize and coordinate site leader’s meetings, meeting preparations, and company events, including agenda, minutes, and follow-up actions.
• Handle expense reports, budget tracking, and invoice processing in line with policies.
• Maintain confidential files and records, ensuring secure handling of sensitive information.
• Liaise with internal teams, external stakeholders, vendors, and partners for communication and coordination.
• Assist with special projects, research, and administrative tasks as needed.
• Oversee general office support functions, such as supply management and visitor coordination.

Skills

Calendar management

Executive support

Communication

Discretion

Multi-tasking

Education

Bachelor’s degree in business administration, communications, or related field

Tools

Microsoft Office Suite

Teams

Zoom

Job description

XNRGY Climate Systems, Inc. in Mesa, AZ is seeking a highly organized Executive Assistant to provide comprehensive support to our Site Leadership team at the U.S. Headquarters.

The role handles complex calendars, travel coordination, and confidential information with discretion to enable leadership to focus on strategic growth in the climate solutions industry. The ideal candidate thrives in a fast-paced environment, supports multiple executives, and collaborates with internal teams and partners