Strategic Executive Assistant to Site Leadership

XNRGY Climate Systems, Inc.; Colorado; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

STIP bonus

Medical insurance

Dental insurance

401K

Employee Assistance

Job summary

XNRGY Climate Systems is seeking an experienced Executive Assistant to support our Site Leadership team at the U.S. Headquarters in Mesa, AZ.

The role demands exceptional organization, discretion, and the ability to manage complex schedules and travel across time zones. You will prepare reports and presentations, screen communications, and coordinate meetings and events while maintaining confidential files and aiding special projects.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 5+ years of experience as an Executive Assistant or Administrative Assistant supporting senior leadership.
• Proven ability to manage multiple priorities in a dynamic, high-growth environment.
• Strong written and verbal communication skills; professional demeanor and emotional intelligence.

Responsibilities

• Manage and maintain site leader’s calendar across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize calls, emails, and requests as gatekeeper.
• Organize meetings, agendas, minute-taking, and action item follow-ups.
• Handle expense reports, budget tracking, and invoice processing.

Skills

Time management

Communication

Discretion

Problem solving

Organization

Education

Bachelor’s degree in business administration, communications, or related field

Equivalent experience accepted

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Job description

XNRGY Climate Systems is seeking an experienced Executive Assistant to support our Site Leadership team at the U.S. Headquarters in Mesa, AZ.

The role demands exceptional organization, discretion, and the ability to manage complex schedules and travel across time zones. You will prepare reports and presentations, screen communications, and coordinate meetings and events while maintaining confidential files and aiding special projects.