Executive Assistant to Senior Leaders: Scheduling & Ops

Enbridge; Salt Lake City (UT); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Flexible benefits program

Parental leave

Retirement savings plan with company股票

Paid time off/holidays

Employee Assistance Program

Wellness Program

Job summary

Enbridge is seeking an Executive Assistant to provide high-level administrative and operational support to the GM & VP, Enbridge Gas Utah, Wyoming and Idaho, and senior leaders. The role involves managing calendars, coordinating communications, and handling confidential information with discretion.

The position requires 5+ years of executive support experience, advanced MS Office and SharePoint skills, and a proven ability to multitask in a fast-paced environment.

Qualifications

• Minimum of 5 years of executive-level administrative support experience.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint.
• Strong organizational, analytical, and communication skills.

Responsibilities

• Provide proactive executive support to the GM & VP by managing complex calendars, prioritizing requests, screening correspondence, and optimizing their time and effectiveness.
• Act as a key liaison between the GM & VP, internal stakeholders, and external organizations, coordinating communications, commitments, and follow-up activities.
• Coordinate and prepare recurring business reports, financial summaries, operating cost reports, timesheets, vacation tracking, and other cyclical administrative processes.
• Plan, organize, and execute meetings, conferences, leadership events, and travel arrangements, ensuring seamless logistics and execution.
• Prepare, edit, and maintain professional correspondence, presentations, spreadsheets, reports, and other executive-level documentation.
• Manage and maintain SharePoint sites, support technology and facility service requests, and help ensure efficient office operations.
• Lead or participate in cross-functional administrative initiatives and provide support for special projects and ad hoc business requests as required.

Skills

Executive support

Calendar management

Stakeholder coordination

Microsoft Office

SharePoint

Communication

Discretion

Time management

Education

Administrative certification or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Job description

Enbridge is seeking an Executive Assistant to provide high-level administrative and operational support to the GM & VP, Enbridge Gas Utah, Wyoming and Idaho, and senior leaders. The role involves managing calendars, coordinating communications, and handling confidential information with discretion.

The position requires 5+ years of executive support experience, advanced MS Office and SharePoint skills, and a proven ability to multitask in a fast-paced environment.