Executive Administrative Liaison for Academic Medicine

University of Virginia; Charlottesville (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of Virginia in Charlottesville, VA, seeks a Senior Level Administrative Assistant to provide high-level administrative and operational support to the School of Medicine, Department of Plastic Surgery; Maxillofacial and Oral Health faculty and leadership.

This role coordinates complex scheduling, travel, correspondence, and communications across university partners, clinical teams, and external stakeholders.

Qualifications

• High School Diploma or equivalent required with 3+ years of administrative experience.
• Experience supporting senior leadership in a university or academic medical center is preferred.

Responsibilities

• Develop and maintain administrative processes to improve communication, coordination, and efficiency.
• Manage faculty calendars, prioritize meetings, and coordinate across university systems and external partners.
• Arrange travel, itineraries, registrations, and reimbursements.
• Serve as liaison between faculty, departmental leadership, staff, donors, and external stakeholders.
• Prepare agendas, materials, briefing documents, and minutes for meetings.
• Respond to inquiries and route sensitive issues appropriately.
• Coordinate donor communications, meetings, events, and stewardship activities.

Skills

Executive calendar mgmt

Communication skills

Confidentiality

Microsoft Office

Travel coordination

Team collaboration

Education

High School Diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

University of Virginia in Charlottesville, VA, seeks a Senior Level Administrative Assistant to provide high-level administrative and operational support to the School of Medicine, Department of Plastic Surgery; Maxillofacial and Oral Health faculty and leadership.

This role coordinates complex scheduling, travel, correspondence, and communications across university partners, clinical teams, and external stakeholders.