Executive Assistant to R&D Leadership - AI-Driven Ops

The Fountain Group; Santa Clara (CA); On-site; USD 55,000 - 69,000; Full time

Job summary

The Fountain Group seeks an adaptable Executive Assistant to support leadership in R&D Computational Science and Informatics. This role drives high-level administrative, operational, and event management tasks while leveraging AI productivity tools to optimize executive workflows and reduce overhead.

Key responsibilities include calendar management, travel coordination, vendor relations, budgeting assistance, and drafting memos and reports from cross-functional data.

Qualifications

• Bachelor’s degree and 5+ years of senior executive support experience.
• Pharmaceutical/biotech corporate experience preferred.
• Advanced proficiency in Google Workspace and/or Microsoft 365.

Responsibilities

• Provide high-level administrative and operational support to executives.
• Coordinate domestic and international travel and events.
• Manage vendor relationships, interview scheduling, and office moves.
• Assist with budgets, PO creation, and invoice reconciliation.
• Draft memos, presentations, and reports from cross-functional data.
• Evaluate and optimize workflows using AI tools.

Skills

Executive support

Calendar management

AI tools

Travel coordination

Vendor management

Budgeting

Memos & reports

Confidentiality

Education

Bachelor’s degree + 5+ years

Tools

Google Workspace

Microsoft 365

Job description

The Fountain Group seeks an adaptable Executive Assistant to support leadership in R&D Computational Science and Informatics. This role drives high-level administrative, operational, and event management tasks while leveraging AI productivity tools to optimize executive workflows and reduce overhead.

Key responsibilities include calendar management, travel coordination, vendor relations, budgeting assistance, and drafting memos and reports from cross-functional data.