Executive Admin Lead — AI-Driven, 1-Year Contract

SGS Consulting; Santa Clara (CA); Vor Ort; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

SGS Consulting is seeking a Team Administrative Assistant to support the RDS R&D Computational Science & Informatics leadership. The role involves high-level administrative, operational, and event management work for a 1-year contract with potential extensions.

You will leverage AI productivity tools to streamline workflows and synthesize information for leadership. The position requires a Bachelor’s degree (or equivalent) and 5+ years of senior executive admin experience in fast-paced

Qualifikationen

• Bachelor’s degree (or equivalent) plus 5+ years of senior executive administrative experience in complex environments.
• Advanced proficiency with cloud productivity suites (Google Workspace and/or Microsoft 365).
• Hands-on experience with generative AI platforms (e.g., ChatGPT, Gemini) and prompt-writing to streamline workflows.

Aufgaben

• Provide high-level administrative and operational support to CSIChapter Leads and executives.
• Coordinate domestic and international travel, offsites, and major events.
• Manage calendars, priorities, and daily operations with discretion and efficiency.
• Assist with budget prep, PO creation, and invoice reconciliation.
• Draft and format memos, presentations, and reporting with data from cross-functional sources.
• Evaluate and optimize administrative workflows using AI tools to boost productivity.
• Lead rollout of new systems and training within the department.
• Collaborate across departments to share best practices and drive admin initiatives.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.

Kenntnisse

Organization & Execution

Communication

AI Fluency

Productivity Tools

Ausbildung

Bachelor’s degree (or equivalent)

Tools

Google Workspace

Microsoft 365

Jobbeschreibung

SGS Consulting is seeking a Team Administrative Assistant to support the RDS R&D Computational Science & Informatics leadership. The role involves high-level administrative, operational, and event management work for a 1-year contract with potential extensions.

You will leverage AI productivity tools to streamline workflows and synthesize information for leadership. The position requires a Bachelor’s degree (or equivalent) and 5+ years of senior executive admin experience in fast-paced