Executive Assistant to President and CEO Roles

Aroris Health; Minneapolis (MN); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

401(k) with company match

Short-term and long-term incentives

Paid parental leave

North Loop Minneapolis office

Unlimited PTO

Job summary

Aroris Health is seeking an Executive Assistant to act as the trusted right hand to the President and CEO. You will manage calendars, travel, and communications while owning EOS process outputs like Level 10 Meetings and Rocks. The role requires discretion, organization, and proactive problem-solving.

The successful candidate will support a fast-growing leadership team, maintain institutional knowledge, and help keep strategic priorities on track within a hybrid Minneapolis context.

Qualifications

• 3+ years of experience as an Executive Assistant supporting a C-suite executive, ideally a President, CEO, or Founder.
• Direct experience working inside an EOS company (Rocks, Scorecard, L10, IDS, V/TO) is a big plus.
• Exceptional organizational skills and follow-through; comfortable owning a recurring meeting cadence end-to-end.
• Excellent written and verbal communication skills, with strong judgment about what is shareable.
• Proficiency with productivity and scheduling tools (Microsoft Office/Google Workspace); experience with EOS tracking tools is a plus.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Manage a complex, frequently shifting calendar for the President & CEO, prioritizing time against Rocks and priorities.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Draft, proofread, and manage correspondence, presentations, and internal communications for the President & CEO.
• Serve as the point of contact for scheduling, materials, and follow-up with sound judgment.
• Direct requests from Leadership Team to the President for prioritization.

Skills

Executive support

Calendar management

Discretion

Communication

Organizational skills

Tools

Microsoft Office / Google Workspace

Ninety.io

Bloom Growth

Job description

This role is a hybrid role and all candidates must be located in the Greater Minneapolis/St. Paul area.

This role is not eligible for visa sponsorship.

About Aroris

"The healthcare system is broken" —we'veall heard this a million times.Here'sthe critical piece that is broken (that youmaybe didn'tknow): insurance companies haveleverage,and they use it, systematically squeezing providers to the pointwherestaying afloat becomes the focus over patient care.That'sthe gapArorisexists to close. We put the power back where it belongs, in the hands of the people actually delivering care.

We do that through Aroris360, our platform that combines deep payerexpertise, AI-driven analytics, and live claimsmonitoringto find underpayments, negotiate better contracts, and hold payers accountable, continuously. We serve private healthcare practices across the country. We find the money, we help get it, and we ensure it continues to come in.

We’re growing fast and building with intention. That means the culture hereisn’t accidental, it’s a deliberate decision we make every day through four core values:

Joyful.We bring genuine energy and care to our work. Not forced enthusiasm, real investment in each other and in the mission.

Team Player.Collaboration overego, always. The win belongs toeveryone,or itdoesn’tcount.

Driven.We sethigh expectationsfor ourselves and pursue them with urgency. Good enoughisn’tin our vocabulary.

Relentless.Wedon’tstop until the work is done and done well. Full stop.

Our core valuesaren’thanging up on the wall. They show up in how we hire, how we give feedback, how we recognize each other, and how we make decisions under pressure. We celebrate people who exemplify them. Ifyou’relooking for a company that means what it says about culture, this is the one.

Role overview

The Executive Assistant is a trusted right hand to both the President, and CEO and is a key contributor to the smooth operation of Aroris Health’s EOS-based leadership rhythm. This role blends traditional executive support: calendar, travel, correspondence, and gatekeeping with hands-on ownership of the administrative infrastructure that keeps our Level 10 Meetings, Rocks, and Scorecard running on time and on track. The ideal candidate is discreet, anticipatory, highly organized, and energized by structure and process.

What you’ll do

Executive Support

• Manage a complex, frequently shifting calendar for the President & CEO, proactively resolving conflicts and prioritizing time against quarterly Rocks and strategic priorities.
• Coordinate all travel arrangements, itineraries, and expense reporting.
• Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the President and CEO.
• Serve as the point of contact on behalf of the President and CEO for scheduling, materials, and follow-up, exercising sound judgment and discretion at all times.
• Direct requests from other Leadership Team members or their teams to the President for prioritization, rather than accepting them directly.
• Manage highly confidential information (financial, personnel, strategic) with absolute discretion.
• Own the logistics of the weekly Level 10 Meeting®. Prepare and distribute the agenda, track timing, and format the Scorecard and Rock Review sections in advance.
• Maintain and circulate the weekly Scorecard, quarterly Rocks list, and the Issues List, following up with owners so items don’t stall between meetings.
• Track and follow up on To-Do items generated out of the IDS (Identify, Discuss, Solve) process at Level 10 Meetings, ensuring completion before the next session.
• Maintain the master calendar of EOS milestones: weekly L10 Meetings, quarterly Pulsing meetings, and the annual and quarterly planning sessions, coordinating logistics, materials, and facilitator/venue needs for each.
• Keep the Accountability Chart and related organizational documentation current as roles and seats evolve.
• Support the CEO and Integrator (President) in maintaining the Vision/Traction Organizer™ (V/TO™), including formatting, version control, and distribution to the Leadership Team.

Project Support

• Lead or support special projects assigned as Rocks, tracking milestones and reporting status back to the President.
• Prepare materials and coordinate logistics for Board meetings and other governance sessions.

Out of Scope

• General office management and facilities
• Reception
• IT and equipment procurement
• Event planning beyond executive and Board sessions
• Administrative support to other executives or their direct reports, except when directed by the President

About you

Qualifications

• 3+ years of experience as an Executive Assistant supporting a C-suite executive, ideally a President, CEO, or Founder.
• Direct experience working inside an EOS® (Entrepreneurial Operating System) company strongly preferred; familiarity with Traction terminology (Rocks, Scorecard, L10, IDS, V/TO™, Accountability Chart) is a significant plus.
• Exceptional organizational skills and follow-through; comfortable owning a recurring meeting cadence end-to-end.
• Excellent written and verbal communication skills, with strong judgment about what is and isn’t shareable.
• Proficiency with standard productivity and scheduling tools (e.g., Microsoft Office/Google Workspace, calendar and travel platforms); experience with an EOS tracking tool (e.g., Ninety.io, Bloom Growth, or similar) a plus.
• A demonstrated ability to handle confidential and sensitive information with discretion.

Why you should join us

• We are entrepreneurial, driven, and team-oriented.
• You will fit right in if you are as joyful, relentless, and genuinely as fired up about the work as we are!
• We regularly schedule team outings (off-site) to celebrate quarterly wins.
• 401(k) with company match
• Short-term and long-term incentives
• Paid parental leave
• Work from a swanky office in the North Loop of downtown Minneapolis
• Unlimited PTO

Final note before you apply

At Aroris, we look for individuals who embody our core values because we believe these qualities are vital in achieving our collective goals and fostering a thriving work environment. We feel this is equally, if not more important than if you check all the boxes. We'd love to hear from you even if you feel unsure about whether you meet every single requirement.