Executive Assistant

Rippling, Inc.; Minneapolis (MN); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Incentives

Paid parental leave

Unlimited PTO

Office in Minneapolis

Job summary

Aroris Health is seeking an experienced Executive Assistant to support the President and CEO. You will manage a complex calendar, coordinate travel, and maintain the EOS-based leadership rhythm with discretion and precision.

The role requires strong organizational skills, excellent communication, and the ability to handle confidential information. You will partner closely with the Leadership Team to keep meetings, Rocks, and scorecards on track in a fast-paced healthcare environment.

Qualifications

• 3+ years of experience as an Executive Assistant supporting C-suite executives.
• Experience in EOS or Traction terminology is highly preferred.
• Exceptional organizational skills and strong follow-through.
• Excellent written and verbal communication with sound judgment.
• Proficiency with scheduling tools and travel platforms.

Responsibilities

• Manage a complex calendar for the President and CEO, prioritizing Rocks and priorities.
• Coordinate travel, itineraries, and expense reporting with discretion.
• Draft and manage correspondence, presentations, and internal communications.
• Serve as gatekeeper and point of contact for scheduling and materials.
• Direct requests to Leadership Team members for prioritization.
• Handle confidential information with absolute discretion.
• Own Level 10 Meeting logistics, agendas, and scorecard formatting.
• Maintain weekly Scorecard, Rocks list, and issues list with owners.
• Track IDS actions and ensure completion before next session.
• Maintain EOS milestones calendar and logistics for meetings.
• Keep Accountability Chart and V/TO documentation up to date.
• Support CEO in maintaining the Vision/Traction Organizer.

Skills

Executive Support

Calendar management

Travel planning

High discretion

Communication

Tools

Ninety.io

Bloom Growth

Google Workspace

Microsoft Office

Job description

Healthcare organizations are under increasing pressure to do more with less while continuing to provide exceptional care for their communities.

At Aroris, we help healthcare providers increase and protect revenue from payers through contract intelligence, evidence-based negotiations, and continuous payer performance oversight.

Powered by Aroris360™, our Revenue Governance platform, we bring together the insight, expertise, and technology organizations need to better understand payer performance, identify opportunities, and make more informed decisions over time.

We believe stronger financial performance supports something bigger: preserving access to care, strengthening independent healthcare organizations, and preserving the spirit of medicine.

We're growing with intention. That means the culture at Aroris isn't accidental. It's reflected in how we work, how we support one another, and how we pursue our mission each day through four core values:

• Joyful. We bring genuine energy, curiosity, and care to our work. We celebrate wins, support one another, and find meaning in what we do.
• Team Player. Collaboration comes first. We succeed together and believe the best outcomes come from shared effort and mutual respect.
• Driven. We set ambitious goals and hold ourselves accountable to delivering meaningful results for our clients and teammates.
• Relentless. We follow through, solve problems, and continue pushing forward when the work matters most.

Our values aren't words on a wall. They shape how we hire, how we give feedback, how we recognize great work, and how we make decisions.

If you're looking for a company that believes culture and mission should show up in everyday actions, we'd love to meet you.

About the role

The Executive Assistant is a trusted right hand to both the President, and CEO and is a key contributor to the smooth operation of Aroris Health’s EOS-based leadership rhythm. This role blends traditional executive support: calendar, travel, correspondence, and gatekeeping with hands-on ownership of the administrative infrastructure that keeps our Level 10 Meetings, Rocks, and Scorecard running on time and on track. The ideal candidate is discreet, anticipatory, highly organized, and energized by structure and process.

What you'll do

Executive Support

• Manage a complex, frequently shifting calendar for the President & CEO, proactively resolving conflicts and prioritizing time against quarterly Rocks and strategic priorities.
• Coordinate all travel arrangements, itineraries, and expense reporting.
• Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the President and CEO.
• Serve as the point of contact on behalf of the President and CEO for scheduling, materials, and follow-up, exercising sound judgment and discretion at all times.
• Direct requests from other Leadership Team members or their teams to the President for prioritization, rather than accepting them directly.
• Manage highly confidential information (financial, personnel, strategic) with absolute discretion.
• Own the logistics of the weekly Level 10 Meeting®. Prepare and distribute the agenda, track timing, and format the Scorecard and Rock Review sections in advance.
• Maintain and circulate the weekly Scorecard, quarterly Rocks list, and the Issues List, following up with owners so items don’t stall between meetings.
• Track and follow up on To-Do items generated out of the IDS (Identify, Discuss, Solve) process at Level 10 Meetings, ensuring completion before the next session.
• Maintain the master calendar of EOS milestones: weekly L10 Meetings, quarterly Pulsing meetings, and the annual and quarterly planning sessions, coordinating logistics, materials, and facilitator/venue needs for each.
• Keep the Accountability Chart and related organizational documentation current as roles and seats evolve.
• Support the CEO and Integrator (President) in maintaining the Vision/Traction Organizer™ (V/TO™), including formatting, version control, and distribution to the Leadership Team.

Project Support

• Lead or support special projects assigned as Rocks, tracking milestones and reporting status back to the President.
• Prepare materials and coordinate logistics for Board meetings and other governance sessions.

Out of Scope

To keep the role focused, the following are outside this position's remit:

• General office management and facilities
• Reception
• IT and equipment procurement
• Event planning beyond executive and Board sessions
• Administrative support to other executives or their direct reports, except when directed by the President

Qualifications

• 3+ years of experience as an Executive Assistant supporting a C-suite executive, ideally a President, CEO, or Founder.
• Direct experience working inside an EOS® (Entrepreneurial Operating System) company strongly preferred; familiarity with Traction terminology (Rocks, Scorecard, L10, IDS, V/TO™, Accountability Chart) is a significant plus.
• Exceptional organizational skills and follow-through; comfortable owning a recurring meeting cadence end-to-end.
• Excellent written and verbal communication skills, with strong judgment about what is and isn’t shareable.
• Proficiency with standard productivity and scheduling tools (e.g., Microsoft Office/Google Workspace, calendar and travel platforms); experience with an EOS tracking tool (e.g., Ninety.io , Bloom Growth, or similar) a plus.
• A demonstrated ability to handle confidential and sensitive information with discretion.

Why Aroris?

• We are entrepreneurial, driven, and team-oriented.
• You will fit right in if you are as joyful, relentless, and genuinely as fired up about the work as we are!
• We regularly schedule team outings (off-site) to celebrate quarterly wins.
• 401(k) with company match
• Short-term and long-term incentives
• Paid parental leave
• Work from a swanky office in the North Loop of downtown Minneapolis
• Unlimited PTO

Final note before you apply

At Aroris, we look for individuals who embody our core values because we believe these qualities are vital in achieving our collective goals and fostering a thriving work environment. We feel this is equally, if not more important than if you check all the boxes. We'd love to hear from you even if you feel unsure about whether you meet every single requirement.