Executive Assistant to President

Indyhunger; Lafayette (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Full-time position

Paid holidays

Paid vacation

Paid sick days

403(b) Retirement

Health and benefit package

Tuition reduction

Job summary

Lafayette Catholic School System (LCSS) is seeking an Executive Assistant to the President to provide high-level administrative support for the Office of the President at the Lafayette, IN campus. This role acts as a primary contact for internal and external stakeholders and coordinates outreach and special projects across the organization.

The ideal candidate will manage the President's calendar, travel, and communications with donors, principals, pastors, and diocesan staff while maintaining

Qualifications

• Associate's degree preferred; significant related experience may be considered in lieu.
• Strong organizational and interpersonal skills are essential.
• Excellent written and verbal communication and attention to detail are required.
• Proficient with word processing, spreadsheets, and presentation software.
• Familiarity with donor database software (CRM) is a plus.

Responsibilities

• Manages the President's calendar, travel plans, correspondence, and budget for the Office of the President.
• Liaises with Board members, donors, principals, pastors, and diocesan staff on behalf of the President.
• Provides administrative support for the Board of Directors and committees.
• Handles confidential matters with discretion and supports special projects.
• Leads staff appreciation efforts and coordinates donor stewardship materials.
• Assists with scheduling donor meetings and development/enrollment projects.
• Prepares the President's newsletter.

Skills

Strong organizational skills

Strong interpersonal skills

Written and verbal communication

Word processing, spreadsheets, and ppt

Familiarity with donor databases

Google Docs

Office equipment operation

Education

Associate's degree preferred

Tools

CRM systems

Google Docs

Job description

Position: Executive Assistant to the President
Location: 2410 S. 9th Street, Lafayette, IN 47909
Department: Office of the President

The Lafayette Catholic School System (LCSS) is a five-campus, preschool-through-grade 12 system that provides a Christ-centered education to students in Tippecanoe County, Indiana. More than 1,000 students are enrolled systemwide, with more than 3,500 alumni. Catholic education has been part of the Greater Lafayette community for nearly 160 years. Greater Lafayette is Indiana's fastest-growing community and home to Purdue University. Six local parishes financially support the school system.

Overall Responsibility

The Executive Assistant provides executive support for the Office of the President. The Executive Assistant serves as a primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant is a liaison to the LCSS Board of Directors and committees, principals, pastors, and senior management teams; organizes and coordinates executive outreach and external relations efforts; and manages special projects. The Executive Assistant is also a collaborative partner with personnel across the organization - including school leaders and the development, enrollment, and business offices. The Executive Assistant must be creative and enjoy working in a mission-driven, results-driven, and community-oriented environment. The Executive Assistant should be able to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant should be able to work independently on projects from conception to completion and must be able to meet deadlines and goals while handling a variety of activities and confidential matters with discretion.

Key Areas of Responsibility

• Completes a wide variety of administrative tasks for the President, including: managing an active calendar; arranging travel plans; preparing correspondence; managing the Office of the President budget; and organizing important materials.
• Collaborates and communicates directly and on behalf of the President with Board and committee members, donors, principals and school staff, priests, community members, and diocesan staff, including the Bishop's office.
• Provides administrative support for the LCSS Board of Directors and committees.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Provides leadership to build relationships crucial to the organization's success and manages a variety of special projects for the President.
• Organizes and manages staff appreciation efforts.
• Assists the President in scheduling personal donor meetings and in compiling donor stewardship packets and related materials.
• Collaborates with key internal and external stakeholders to implement development and enrollment management projects.
• Prepares the President's newsletter.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• An Associate's degree is preferred. Significant related experience will be considered in the absence of an Associate’s or Bachelor’s degree.
• Strong organizational skills
• Strong interpersonal skills and service-oriented
• Demonstrated strong written and verbal communication skills
• Demonstrated strong word processing, spreadsheet, and presentation development skills
• Familiarity with donor database software (e.g., CRM systems) is a plus.
• Basic knowledge of Google Docs
• Ability to learn new concepts and skills quickly and enthusiastically
• Ability to proficiently operate a computer, keyboard, printer, copier, and other office equipment

Performance Keys

• Promotion of the Mission of the Lafayette Catholic School System
• Team Culture
• Student and Personal Development
• Community Development (internal and external)
• Perception (Communication and Reputation)

Physical Demands

The physical demands described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Able to move about the work environment
• While performing this job, the employee is regularly required to talk or hear.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Visual acuity to see computer screen
• Able to move tables and chairs and able to occasionally lift and/or move up to 30 pounds
• Able to lift files, open filing cabinets, and bend or stand on a stool if necessary

Work Environment

This position is an on-site role and requires employees to work at the designated Executive Office location. Remote work and work-from-home arrangements are not available for this position.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Able to work a flexible schedule that may include occasional evening meetings and weekend special events as required.
• This job operates in an office/school environment. This role routinely uses standard office equipment such as computers, photocopiers, and smartphones.
• Able to honor & maintain confidentiality
• Able to pass and maintain Diocesan child safety protocols

Our Gospel Values

This position is a leadership position with a Catholic mission serving the Lafayette, Indiana area. Many successful organizations identify the unique characteristics that make individuals successful within their organizations. A successful candidate will possess and demonstrate the following qualities, which are part of our Gospel Values:

• Community: We work cooperatively and collaboratively with teachers, coaches, all colleagues, and parents to provide a supportive community.
• Servant Leadership: We give of ourselves to others in a habitual, firm, and decisive way. It leads us to give the best of ourselves and our talents for the good of others.
• Respect: We respect the dignity of each human person regardless of the person’s race, religion, social, economic, cultural, or personal status.
• Gratitude: We are thankful for every gift and every lesson we learn.
• Humility and Understanding: We seek first to understand and humbly foster resolution of conflict directly with each other and directly with parents, teachers, coaches, and administrators.
• Wellness: We promote the well-being of the entire self - body, mind, heart, and soul - through prayer, exercise, moderation, self-control, modesty, and purity.
• Patience and Perseverance: We help our students, and each other, have the courage, patience, and endurance to push beyond perceived limitations.
• Diligence: We encourage our students and each other to work with careful and planned persistence to ensure our God-given talents will be fully discovered and maximized.
• Integrity: We seek the truth in our actions and words.

Details

• Full-time position
• Paid holidays
• Paid vacation
• Paid sick days
• 403(b) Retirement
• Health and benefit package
• Tuition reduction

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.