Executive Assistant to President

GEORGETOWN PREPARATORY SCHOOL MASTER; Rockville (MD); On-site; USD 65,000 - 75,000; Full time

Job summary

GEORGETOWN PREPARATORY SCHOOL MASTER in Rockville, Maryland seeks an Assistant to the President responsible for managing the President's office and facilitating communication within the school community. The role entails scheduling, correspondence, and event coordination.

The ideal candidate holds a Bachelor’s degree and has 5-10 years of administrative experience. Proficiency in Microsoft Office and strong organizational skills are required. Salary ranges from $65,000 to $75,000 per year based on experience.

Qualifications

• Five to ten years of general administrative/office management experience required.
• Ability to organize and complete multiple tasks with close attention to detail.
• Must present a professional image on the phone and in person.

Responsibilities

• Coordinate the President’s schedule.
• Maintain excellent external working relationships.
• Create and edit correspondence and other documents.
• Oversee various school-wide events.
• Assist the Institutional Advancement team in planning events.

Skills

Microsoft Office

Organizational Skills

Communication

Attention to Detail

Event Coordination

Education

Bachelor's degree

Job description

Summary of Position Purpose

The Assistant to the President is responsible for providing a variety of tasks needed to manage the office of the President and to assist the President in performing his duties. The assistant serves as a liaison between the President, his constituents, and the community at large. The assistant plays a crucial role in maintaining effective communication.

Duties & Responsibilities

• Coordinate the President’s schedule.
• Work with all areas of the school community members (students, staff, and faculty) to disseminate information and facilitate school relations pertaining to the office of the President.
• Maintain excellent external working relationships with members of the Board of Trustees, community members, donors, parents (current and past), alumni, high school and college/university presidents and other administrative officers of secondary institutions and colleges/universities.
• Provide phone coverage and act as receptionist for the President’s office.
• Create and edit correspondence and other documents.
• Coordinate mailings and support for Presidential functions.
• Assist in coordinating and completing the mailing for the Board of Trustees meetings, including taking minutes at the quarterly meetings.
• Oversee and coordinate various school-wide events, including but not limited to:
• Assisting with Major Events: Open House, Gala, Homecoming, and President’s Counselors Dinner.
• Lead in Major Event: Graduation.
• Assist the Athletic Department – liaison with Team Parents, assist with scheduling team banquets.
• Serving as a liaison between the Parents’ Club and Administration.
• Acting as Treasurer for the Parents’ Club.
• Coordinate all Parents’ Club events:
• President’s Mass & Reception.
• Ho Ho Hoya.
• Mother’s Tea.
• Father’s Social.
• Mother & Son Mass & Brunch.
• Father & Son Mass & Brunch.
• Parent Socials.
• Parent Education Meetings.
• Assist the Institutional Advancement team in planning events for the President.
• Plan Senior Dinners for the President.
• Manage the School Veracross calendar.
• Assist the Campus Ministry Department in planning events.
• Complete special projects as assigned by the President.
• Assist with general office duties, as needed.

Qualifications & Requirements

• Bachelor’s degree from an accredited college or university.
• Five to ten years of general administrative/office management experience required.
• Serve as contact person for RSVP’s to events hosted by the President or Board of Trustee events.
• Microsoft Office software (Word, Excel, and Outlook) experience is required.
• Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment.
• High professional and ethical standards for handling confidential information.
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines.
• Make travel arrangements for President.
• Maintain files (professional and personnel).
• Responsible for ordering supplies and equipment.
• Must present professional image on phone and in person.
• Assist with general office duties, as needed.

Salary Range

$65,000 - $75,000 per year, based on experience.