Executive Assistant to Leadership | Scheduling & Coordination

Federal Pacific; Bristol (VA); On-site; USD 52,000 - 68,000; Full time

Job summary

Federal Pacific seeks an Executive Assistant to provide high-level administrative support to its executive leadership. You will manage calendars, meetings, travel, and communications while serving as a key liaison between leadership and internal and external stakeholders.

Candidates should be highly organized, proactive, and discreet, with experience supporting senior executives in a manufacturing environment. This full-time role requires professionalism in a fast-paced, multi-site organization.

Qualifications

• Bachelor's or Associate degree in a related field preferred.
• 5+ years of progressively responsible administrative or executive support experience preferred.
• Experience supporting senior or C-suite executives preferred.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate executive meetings and travel logistics.
• Prepare and format correspondence, presentations, reports, and other documents.
• Handle confidential information with discretion and professionalism.

Skills

Microsoft Office

Calendar management

Executive support

Communication skills

Attention to detail

Discretion/confidentiality

Travel coordination

Project coordination

Team collaboration

Education

Bachelor's degree in Business Administration or related field

Associate degree acceptable

Tools

Microsoft Teams

Job description

Federal Pacific seeks an Executive Assistant to provide high-level administrative support to its executive leadership. You will manage calendars, meetings, travel, and communications while serving as a key liaison between leadership and internal and external stakeholders.

Candidates should be highly organized, proactive, and discreet, with experience supporting senior executives in a manufacturing environment. This full-time role requires professionalism in a fast-paced, multi-site organization.